AGENDA TITLE:
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Accept Improvements Under Contract for Fire Station 3 and Fire Station 4 Security Gates and Generator Project (PW)
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MEETING DATE:
February 21, 2024
PREPARED BY:
Public Works Director
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RECOMMENDED ACTION:
Accept Improvements Under Contract for Fire Station 3 and Fire Station 4 Security Gates and Generator Project.
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BACKGROUND INFORMATION:
This project provided Fire Station 3, located at 2141 South Ham Lane, and Fire Station 4, located at 180 North Lower Sacramento Road, with an automated vehicular gate at each site to provide site security; and, it replaced a 46-year old generator at Fire Station 3, photos are attached as Exhibit A.
On December 1, 2021, Council approved plans and specifications for this project and authorized the City Manager to award contract to the lowest responsive bidder not-to-exceed $240,000 and execute change orders not-to-exceed $15,000. The bid opening was held January 19, 2022 and the City received four bids, all significantly above the City Manager's limit to award. On March 2, 2022, the Council awarded the project to Sauren Construction, of Newcastle, in the amount of $374,972 and authorized the City Manager to execute change orders up to $37,000. On November 16, 2022, Council authorized the City Manager to execute additional change orders up to $61,000.
All work was completed in substantial conformance with the plans and specifications approved by City Council. The final contract total was $455,877.20, which included four (4) change orders authorized over the life of the contract and a deduction for liquidated damages for (-12,450.00).
Change Order 1 (-8,733.00) provided a credit for an equivalent generator set with a smaller lead time than originally specified.
Change Order 2 ($19,860.00) provided an unforeseen waterline replacement at Fire Station 3 along with necessary related site repairs.
Change Order 3 ($60,299.50) used the contract for related work to install a...
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