AGENDA TITLE:
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Provide Direction to Staff on Continuance of Informal Informational Meetings (aka Shirtsleeve Meetings) (CLK)
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MEETING DATE:
March 20, 2024
PREPARED BY:
Olivia Nashed, City Clerk
recommendation
RECOMMENDED ACTION:
Provide Direction to Staff on Continuance of Informal Informational Meetings (aka Shirtsleeve Meetings).
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BACKGROUND INFORMATION:
The Lodi City Council currently meets, and has historically met, for two types of meetings: regular meetings scheduled on the first and third Wednesday of each month (Lodi Municipal Code ?2.04.010), and informal informational meetings, commonly known as Shirtsleeve Meetings, on Tuesday mornings at 7:00 a.m. (Lodi Municipal Code ?2.04.020).
Purpose:
Shirtsleeve meetings are held to allow an in-depth discussion of a topic to educate Council and the public on City efforts and project progress or a topic that may come before Council for consideration at a later date. The in-depth discussion without the pressure of a lengthy regular meeting agenda has been a significant benefit to Council and staff. As these meetings are informal and are for informational purposes only, the City Council is not able to take formal action or give formal direction. However, the reserved time slot on Council's and staff's schedules has been used to hold special meetings when more immediate action of the Council is necessary.
Day, Time and Frequency:
Shirtsleeve meetings are held every Tuesday morning at 7:00 a.m. The date, time and frequency of the Shirtsleeve meetings was adopted by Ordinance No. 1594 and incorporated into Lodi's Municipal Code. Therefore, Staff is mandated to either hold the weekly meeting and publish an agenda, at least seventy-two hours before the meeting, or cancel that week's meeting and publish a cancellation notice, at least twenty-four hours before the meeting. On occasion, staff have presented on non-complex issues that do not require the hour time reserved for the meetin...
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