AGENDA TITLE:
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Approve Plans and Specifications and Authorize Advertisement for Bids for the Access Center Project and Adopt a Resolution to Appropriate $444,549 in Reallocated American Rescue Plan Act Funds from Closed Projects (CD)
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MEETING DATE:
September 4, 2024
PREPARED BY:
Jennifer Rhyne, Neighborhood Services Manager
recommendation
RECOMMENDED ACTION: Approve plans and specifications and authorize advertisement for bids for the Access Center Project and adopt a resolution to appropriate $444,549 in reallocated American Rescue Plan Act (ARPA) funds from closed projects.
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INTRODUCTION:
Staff worked diligently to redesign the permanent Access Center and identify key functions to operate at necessary service levels. Cost estimates for current design plan is $13 million (attachment 1), which exceeds the planned capital budget of $10.2 million.
There are two programs previously funded by the American Rescue Plan Act (ARPA), that did not expend the full appropriation. The programs were below budget by $444,549 as shown below:
* Small Business Economic Assistance Grants and Administration: $144,631.31
* Revenue Replacement: $299,917.65
Staff recommends reappropriation of the $444,549 in ARPA funds from other closed projects noted above to bring capital budget total to $10.6 million.
Advertising for and receiving bids for the Access Center Project will provide the projected cost information necessary to make final decisions regarding the project. The City has the option to redirect funding from operations, if necessary, or to change the project design to reduce costs. Potential bid deductions were identified approximately $1.6 million in bid deduction line items, outlined in more detail later in this report to
reduce project cost. The identified bid reductions total $1.6 million, would alter planned operations, and do not resolve the estimated budget shortfall.
Staff requests approval of plans and specifications and author...
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