AGENDA TITLE:
title
Adopt a Resolution Authorizing City Manager to Waive the Bid Process and Purchase One Vac-Con Combination Jet/Vacuum Sewer Cleaner, Mounted on a Freightliner Truck Chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, Utilizing the Competitively Bid Sourcewell Contract No. 101221-VAC ($803,464) (PW)
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MEETING DATE:
October 2, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing City Manager to waive the bid process and purchase one Vac-Con combination jet/vacuum sewer cleaner, mounted on a Freightliner truck chassis, from Municipal Maintenance Equipment, Inc., of Sacramento, utilizing the competitively bid Sourcewell contract No. 101221-VAC, in the amount of $803,464.
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BACKGROUND INFORMATION:
The City saw a steady growth in infrastructure. Since 2003, the wastewater collection system increased 10 percent in length of pipelines needing service. Utilizing these highly specialized vehicles (Exhibit A), City crews clean an average of 40 miles of sewer lines, or 20 percent, of the wastewater system per year. This level of maintenance activity resulted in a low public Sanitary Sewer Overflow (SSO) rate of 2.3 SSO's per 100 miles of wastewater pipe per year. These metrics are monitored by State regulators.
Collection systems are frequently challenged with increasing State and Federal regulations. Regular sewer line cleaning proved to be one of the most effective practices in maintaining a reliable and regulatory-compliant wastewater conveyance system. Line cleaning is the best way to eliminate blockages and reduce SSO's that could lead to expensive cleanups and or fines.
Unit No. 44-038, a 2014 Vac-Con, combination jet/vacuum sewer cleaner, exceeded the first-line operation Fleet Policy guidelines (6 years) for this type of equipment. Staff originally targeted replacement in FY 2025/26, however, due to long lead times (1-year) and anticipated price increa...
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