AGENDA TITLE:
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Accept Improvements Under Contract for the Shady Acres Weir Replacement Project (PW)
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MEETING DATE:
January 15, 2025
PREPARED BY:
Public Works Director
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RECOMMENDED ACTION:
Accept Improvements under contract for the Shady Acres Weir Replacement Project.
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BACKGROUND INFORMATION:
This project replaced a fixed concrete weir with a hinged aluminum weir. The purpose of the weir is to direct run off from high frequency storms through an adjacent trash capture device that removes debris and sediment before it is discharged to the Woodbridge Irrigation District (WID) Canal. The newly installed weir is able to be lowered by maintenance crews, allowing lower frequency, higher volume, storms to bypass the trash capture device after the first flush has been treated, which will prevent up-stream flooding.
Bids for the project were solicited based on the City's informal bidding procedure and were opened on July 10, 2024. The project was completed within the bid amount and did not require any change orders. An overview of the Engineer's estimate for the project and a summary of the bids received is shown below. An image of both the old and newly installed weir are attached as Exhibit A.
Above/(Below)
Bidder Location Bid Engineer's Estimate
Engineer's Estimate $40,000.00
ARB, Inc Lake Forest $37,541.00 ($2,459.00)
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30-day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
The project will reduce the City's exposure to water quality compliance issues. This project will not impact the Gene...
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