AGENDA TITLE:
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Adopt a Resolution Authorizing City Manager to Execute 5-Year Professional Services Agreement with MARS Company, of Ocala FL for Water Meter Bench Annual Software Subscription and Maintenance Services ($297,315) (PW)
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MEETING DATE:
January 15, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing City Manager to execute 5-Year Professional Services Agreement with MARS Company, of Ocala FL for Water Meter Bench Annual Software Subscription and Maintenance Services in the amount of $297,315.
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BACKGROUND INFORMATION:
On November 16, 2022, the City Council approved the purchase of a Water Meter Test Bench System (Meter Test Bench) and associated software from the MARS Company in the amount of $252,220. The Meter Test Bench has been in service since early 2023. Staff utilizes the Meter Test Bench to periodically test water meters that are in service to assure accuracy. The American Water Works Association (AWWA) recommends that residential water meters be tested at least once every 10 years. Lodi currently has over 17,000 residential water meters in service.
The original Meter Test Bench purchase agreement included a one-year software license subscription, in addition to initial start-up, calibration and certification services that included a term through January 2024. On February 26, 2024, the City executed a Professional Services Agreement (Agreement) with MARS in the amount of $52,060 to provide a one-year subscription for software maintenance, calibration and certification services. Staff initiated the short-term Agreement to observe if any of these services could be conducted in-house to save costs. Staff determined that these services require specialized expertise and find it most appropriate for MARS to continue performing the contract services. These services (necessary for proper Meter Test Bench operation) are due to expire at the end of January 2025.
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