AGENDA TITLE:
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Adopt a Resolution Approving the Revised CAL-Card Use Policy (IS-BUD)
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MEETING DATE:
September 3, 2025
PREPARED BY:
Jennelle Baker-Bechthold, Budget Manager
recommendation
RECOMMENDED ACTION:
Adopt a resolution approving the revised CAL-Card Use Policy.
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BACKGROUND INFORMATION:
The City's procurement card program began in 2011 with the use of the State of California's Purchase Card Program ("CAL-Card"). The CAL-Card is a VISA purchase card provided by a State leveraged procurement agreement and offered to participating government agencies. Lodi Municipal Code (LMC) Section 3.20.135 provides for City procurements cards and rules and procedures governing the use of the procurement cards. Provided as Attachment 1, is the CAL-Card Use Policy established in 2011 as an interdepartmental administrative policy.
The City's compliance with the established CAL-Card Use Policy was the subject of two separate internal control reviews by Moss Adams and LSL. Staff is proposing a number of updates to the CAL-Card Use Policy ("Policy") and become a Council adopted policy that is included in the City of Lodi Administrative Policies and Procedures. A summary of the updates to the Policy are listed below.
* Includes legal authorities for the CAL-Card Use Program
* Defines authorized and non-authorized purchases
* Purchases requiring delivery shall be delivered to a City facility only, prohibiting items being shipped to employee's home address or any other non-City address
* Clearly defines roles and responsibilities for the Purchasing Officer, Program Administrator, Administrative Designee, Department Coordinator and Approving Official in an organized manner
* Clearly defines the processing of CAL-Card purchases and statements
* Requires users to acknowledge they have received training and to sign a CAL-Card Holder Agreement
* Includes a CAL-Card Violation Form that clearly defines and documents CAL-Card violations and its subseq...
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