AGENDA TITLE:
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Adopt a Resolution Approving an Emergency Condition Declaration that Required the Immediate Replacement of the two (2) Police Station Boilers (Heaters), Approving Associated Amendment No. 6 ($120,000) to Professional Services Agreement with ICR Refrigeration, Inc., of Lodi, for On-Call Heating, Ventilation, and Air Conditioning Services, and Ratifying the Interim City Manager Approval of Increased Expenses (PW)
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MEETING DATE:
January 7, 2026
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Approving an Emergency Condition Declaration that Required the Immediate Replacement of the two (2) Police Station Boilers (Heaters), Approving Associated Amendment No. 6 in the amount of $120,000 to Professional Services Agreement with ICR Refrigeration, Inc., of Lodi, for On-Call Heating, Ventilation, and Air Conditioning (HVAC) Services, and Ratifying the Interim City Manager Approval of Increased Expenses.
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BACKGROUND INFORMATION:
The Police Station and Courthouse building is heated by two (2) boilers. The boilers were designed to operate as a redundant system, alternating which unit is running in order to have similar wear on the units. The boilers are original to the building (2003), and are past their expected useful life. One of the boilers has been inoperable for approximately a year, and both boilers were planned to be replaced in the spring of 2026 with a Capital Improvement Project (CIP) as part of the adopted Fiscal Year 2025/26 budget.
On December 12, 2025 the second boiler (heater) failed. Facilities staff was called out and quickly determined that it was not an easy repair. Staff then reached out to ICR Refrigeration, our on-call HVAC contractor, and it was determined that the boiler was not repairable. At that point ICR began searching for replacement options that were available with relatively short lead times.
After working with numerous vendors, ICR found a s...
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