AGENDA TITLE:
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Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for On-Call Neighborhood and Planning Services, Increasing the Contract Amount by $144,000 to a Total Amount Not to Exceed $224,000 (CD)
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MEETING DATE: October 7, 2026
PREPARED BY:
Cynthia Marsh, Deputy Director/City Planner
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement with BKF Engineers for on-call Neighborhood and Planning Services, increasing the contract amount by $144,000, for a total amount not to exceed $224,000.
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BACKGROUND INFORMATION:
The Community Development Department issued a Request for Qualifications for on-call planning and related professional services. The City received Statements of Qualifications from multiple firms and established a pool of qualified consultants available for assignments as needs arise. BKF Engineers was selected from that process to address the department’s immediate staffing needs. The term of the City’s Professional Services Agreement with BKF for on-call Neighborhood and Planning Services began on July 1, 2026, with an original contract amount not to exceed $80,000.
BKF provides supplemental staffing following the departure of the Neighborhood Services Manager and assists with management of the Planning Division. BKF’s team has direct experience with the federal, state, and local grant programs administered by Neighborhood Services, as well as familiarity with the City’s existing programs, projects, and reporting requirements. This background allows the consultant to provide continuity and effective support with minimal transition time. Although recruitment for a new Neighborhood Services Manager is underway, the timing for filling the position is uncertain.
Additional Planning support was needed because the Deputy Director/City Planner served concurrently as Interim Community Development Director for approximately seven months, limiting the staff capacity available to oversee Planning Division operations and projects. The department continues to manage a substantial workload, including numerous long-range planning initiatives, Development Code amendments, upcoming annexation projects, and ongoing current-planning applications.
The recent appointment of a new Community Development Director also requires dedicated staff time to support the leadership transition, transfer institutional knowledge, and provide comprehensive briefings on active projects, operational matters, and upcoming decisions. Continued consultant assistance will provide the additional capacity necessary to maintain day-to-day operations, advance priority projects, and support continuity during the staffing and leadership transitions.
Staff recommends increasing the agreement by $144,000, for a total amount not to exceed $224,000. All other terms and conditions of the agreement will remain unchanged.
FISCAL IMPACT:
Amendment No. 1 will increase the agreement by $144,000, for a total amount not to exceed $224,000. Sufficient appropriations are available in the Community Development Special Revenue Account; therefore, no additional appropriation is requested.
FUNDING AVAILABLE:
Community Development Special Revenue Account 27082000.72450