AGENDA TITLE:
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Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with Mosaic Partners LLC to Perform Recruitment Services for a Total Agreement Amount Not to Exceed $103,000 (IS-HR)
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MEETING DATE:
August 5, 2026
PREPARED BY:
James Peavey, Human Resources Manager
recommendation
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement (Agreement) with Mosaic Partners LLC (Mosaic) to perform recruitment services for a total agreement amount not to exceed $103,000.
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BACKGROUND INFORMATION:
On September 3, 2025, Council approved Resolution 2025-147 authorizing the City Manager to establish an eligibility list for professional recruitment services and execute the professional service agreements with three recruitment firms for the recruitment of future executive level, department head, and difficult to fill mid-management vacancies. Mosaic is on the eligibility list.
On October 30, 2025, the City entered into an agreement with Mosaic (Attachment 1), for a total not to exceed amount of $40,000 for recruitment services, as well as additional outreach services for applicable positions. Subsequently, Mosaic completed the City Manager recruitment.
The recent City Attorney vacancy was unforeseen at the time the City entered into the Agreement with Mosaic. Based on Mosaic’s satisfactory performance in conducting the City Manager recruitment, the City sought to engage Mosaic’s services to conduct the City Attorney recruitment. On May 20, 2026, Council adopted Resolution 2026-100, authorizing the Interim City Manager to execute Amendment No. 1 (Attachment 2) with Mosaic, increasing the Agreement’s not to exceed amount to $72,500. Mosaic is currently conducting the City Attorney recruitment.
The recent City Clerk vacancy was unforeseen at the time the City entered into Amendment No. 1 of the Agreement with Mosaic. Based on Mosaic’s satisfactory performance in conducting the City Manager recruitment and the City Attorney recruitment, the City seeks to engage Mosaic’s services to conduct the City Clerk recruitment, which will require Council to approve a resolution authorizing the City Manager to execute Amendment No. 2 to the Agreement with Mosaic (Attachment 3), to perform the City Clerk recruitment for a total agreement not to exceed $103,000.
FISCAL IMPACT:
Approval of the proposed amendment will increase the Agreement with Mosaic by $30,500, resulting in a total contract amount not to exceed $103,000. The additional funding will be used to conduct the City Clerk recruitment.
FUNDING AVAILABLE:
Funding is available in the Fiscal Year 2026-27 budget.