AGENDA TITLE:
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Adopt a Resolution Authorizing City Manager to Execute Amendment No. 5 to Professional Services Agreement with Securitas Technology Corporation, Inc. for Citywide Fire Alarm Monitoring, Testing, Inspection, and Repair ($30,000) (PW)
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MEETING DATE:
November 18, 2026
PREPARED BY:
Christina Castro, P.E., Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute Amendment No. 5 to the Professional Services Agreement with Securitas Technology Corporation, Inc. for citywide fire alarm monitoring, testing, inspection, and repair services, increasing the contract amount by $30,000, for a total not-to-exceed amount of $217,483, and extending the contract term through June 30, 2027.
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BACKGROUND INFORMATION:
The Public Works Facilities Division contracts with Securitas Technology Corporation, Inc. (formerly Securitas Electronic Security, Inc.) to provide fire alarm monitoring, testing, inspection, and repair services at City-owned facilities. These services are essential to maintaining operational fire alarm systems and protecting City employees, facilities, and the public.
The original agreement was executed in 2021 for $19,900. Through four subsequent amendments, the contract amount increased to $187,483, and the term was extended through June 30, 2026. Previous amendments funded necessary fire alarm panel upgrades at the Police Station and Court Building, citywide system repairs, and ongoing monitoring and inspection services.
On June 17, 2026, Council authorized advertisement for a new two-year service contract, estimated at $150,000. Staff solicited bids from 21 Class C-10 contractors through the California Uniform Public Construction Cost Accounting Act (CUPCCAA) informal bidding process. Only one bid was received, totaling $340,613, which exceeded the applicable informal bidding threshold. On September 2, 2026, Council rejected the bid and authorized readvertisement.
Staff is revising the procurement approach to improve competition and cost transparency. The revised solicitation will include a comprehensive inventory of existing fire alarm systems and separate pricing for monitoring, inspection, testing, and maintenance services.
The proposed agreement, Amendment No. 5, extension will provide continuity of essential fire alarm services while the City completes the competitive procurement process.
FISCAL IMPACT:
The proposed amendment increases the total contract amount from $187,483 to $217,483. Ongoing monitoring and inspection costs vary by facility, with typical monitoring fees ranging from approximately $50 to $100 per month. Continued services are necessary to maintain fire alarm system functionality and support facility safety requirements.
FUNDING AVAILABLE:
Funding for the additional $30,000 is available within the adopted Fiscal Year 2026/27 operating budgets of the applicable City departments. No additional appropriation is requested.