AGENDA TITLE:
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Adopt a Resolution Authorizing Acting City Manager to Execute Amendment No. 1 to Professional Services Agreement with Telstar Instruments, of Concord, for Supervisory Control and Data Acquisition, Instrumentation, Maintenance, and Integration Services ($180,000) (PW)
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MEETING DATE:
August 20, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Acting City Manager to execute amendment No. 1 to Professional Services Agreement with Telstar Instruments, of Concord, for supervisory control and data acquisition, instrumentation, maintenance, and integration services, in the amount of $180,000.
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BACKGROUND INFORMATION:
The City of Lodi owns and operates a number of water and wastewater facilities, which include the Surface Water Treatment Facility (SWTF), the White Slough Water Pollution Control Facility (WSWPCF), 28 groundwater wells, 17 storm water pumping stations, and 10 sewer lift stations. All of these facilities utilize a computer-monitored alarm response, control, and data acquisition system, commonly referred to as a supervisory control and data acquisition (SCADA) system. The central SCADA system for the water system and storm and sewer lift stations is located at the SWTF. WSWPCF operates independently on its own SCADA system. In addition to the current facilities monitored by SCADA, the Public Works Department has current and future projects that will require SCADA integration, such as the new 1.5 million-gallon water storage tank to be located at well site No. 28. The current Professional Services Agreement with Telstar expires on June 30, 2026. Additionally, the SCADA communications hardware that allows for the remote operation of infrastructure has reached end of life and Telstar will be doing the programming of the replacement hardware for the water, storm, and sewer collections systems to allow for a seamless transition between systems.
On June 7, 2023, Council authorized the City Manager to execute a Professional Services Agreement with Telstar Instruments for supervisory control and data acquisition, instrumentation, maintenance and integration services. The scope of work includes instrument calibration, trouble-shooting, and SCADA integration services at new and existing storm water, water, and wastewater facilities. In addition, Telstar supports the City in case of emergencies, for example, in May of 2025, the WSWPCF had a catastrophic hardware failure with the main computer server requiring Telstar Instruments on-call emergency services. This emergency hardware replacement and programming costs depleted a majority of the funds available in the contract. Currently, there are three capital improvement projects at the WSWPCF, and it is critical that we maintain consistency with the current integrator for a seamless transition to full operations. Telstar Instruments is a highly qualified SCADA service provider with experienced staff. The total cost for this work is not-to-exceed $180,000, over the remaining term of the agreement.
Staff recommends authorizing the Acting City Manager to execute Amendment No. 1 to Professional Services Agreement with Telstar Instruments, of Concord, for supervisory control and data acquisition and instrumentation, maintenance, and integration services, in the amount of $180,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
This work is necessary to optimize remote operation and to comply with monitoring and reporting requirements for the water and wastewater utility infrastructure. This work will not impact the General Fund.
FUNDING AVAILABLE:
Water Plant Operating Fund (56052005): $60,000
Wastewater Plant Operating Fund (53053003): $60,000
Water Production (56052003): $60,000
TOTAL: $180,000