AGENDA TITLE:
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Adopt a Resolution Authorizing Interim City Manager to Waive the Bid Process, Utilize the Houston-Galveston Area Council Contract No. HGAC FS 12-23, and Award a Purchase Order to Golden State Fire Apparatus Inc., of Sacramento, for the Purchase of a Pierce Enforcer Engine and Appropriate ($35,000) (FD)
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MEETING DATE:
March 18, 2026
PREPARED BY:
Michelle Munoz, Management Analyst
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to waive the bid process, utilize the Galveston-Houston Area Council (HGAC) Contract NO. HGAC FS12-23, and award a purchase order to Golden State Fire Apparatus Inc., of Sacramento, California for the purchase of a Pierce Enforcer Engine and appropriate funds in the amount of $35,000.
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BACKGROUND INFORMATION:
The Fire Department currently has seven fire engines and two aerial fire trucks utilized at four fire stations. Four engines are used as front-line vehicles and two engines are used in reserve.
One of the reserve engines, a 2004 Pierce Quantum, is at the end of its useful life and in need of continual repair, leaving it unavailable for daily emergency response. It has 92,393 miles and 10,559 hours of service, representing 17 years of front-line service and 9 years of reserve service. The industry standard lifespan for an engine is 15 years in front-line usage and 5 years in reserve.
As part of the Fiscal Year 2026 Budget, Council appropriated funds in the amount of $1 million and approved the purchase of a new engine that will be placed into front-line service at Station 3. The existing Engine 2033 (2016 Hi-Tech Spartan) will rotate into reserve service and be renamed Engine 2036 (replacing the 2004 Pierce Quantum) to designate its reserve status and be housed at Station 1 or Station 3.
Staff has spent considerable time comparing different purchasing options and pricing. HGAC is a public agency available nationwide that establishes competitively priced contracts for goods and services. All contracts available have been awarded by a public competitive bid process compliant with state statutes. Utilizing the HGAC contract provides the best pricing and is the contract that was utilized for the Fire department’s last apparatus purchase in 2022.
Maintenance costs for the fleet continue to rise with the age of the fleet. Authorization of this purchase will provide all stations with reliable front-line apparatus and upgrade one reserve engine to support the fleet. The 2004 Pierce Quantum engine will be disposed of in accordance with City policy.
Consistent with Lodi Municipal Code 3.20.070, staff recommends authorizing the City Manager to waive the bidding requirements and to use the Houston-Galveston Area Council Contract No. HGAC FS 12-23 to issue a purchase order for a Pierce Enforcer Engine (see Exhibit A) in the amount of $1,034,894.17 from Golden State Fire Apparatus Inc., of Sacramento and appropriate $35,000 to 64499100.77040.
FISCAL IMPACT:
Appropriate from $35,000 from Fund 644 (Fire Vehicle Replacement). The majority of the funds in the amount of $1 million were appropriated as part of the Fiscal Year 2026 Budget.
FUNDING AVAILABLE:
Vehicle Replacement Fund (64499100.77040)