AGENDA TITLE:
title
Adopt a Resolution Amending the Lodi Arts Commission Bylaws Regarding Quorum Requirements (PRCS)
end
MEETING DATE:
September 16, 2026
PREPARED BY:
Emerson Yellen, Deputy Director - Parks, Recreation, and Cultural Services
recommendation
RECOMMENDED ACTION:
Adopt a resolution amending the Lodi Arts Commission Bylaws under “Meetings and Rules of Order,” “Quorum,” Section A, to establish a quorum of five members when all nine Commission positions are filled and four members when eight or fewer members are appointed.
body
BACKGROUND INFORMATION:
The Lodi Arts Commission is authorized to consist of nine members. The current Lodi Arts Commission Bylaws provide that a majority of the Commission constitutes a quorum for the transaction of business and specifically require five members of the Commission to be present to establish a quorum.
Recent Commission vacancies and member availability have made it difficult for the Commission to consistently meet the five-member quorum requirement. When fewer than nine Commission positions are filled, the existing requirement can prevent the Commission from conducting scheduled business even when a significant majority of the currently appointed commissioners are present.
At its August 12, 2026, regular meeting, the Arts Commission considered potential amendments to the quorum requirement. During its discussion, the Commission expressed a desire to provide additional flexibility when Commission seats are vacant while maintaining a quorum requirement that ensures Commission business is conducted with adequate representation.
Following discussion, the Arts Commission unanimously recommended amending the Bylaws to establish a quorum of five members when all nine Commission positions are filled and four members when eight or fewer members are appointed.
The existing language under “Meetings and Rules of Order - Quorum - Section A” states:
“A quorum for the transaction of business shall consist of five (5) members when all nine (9) Commission positions are filled and four (4) members when eight (8) or fewer Commission positions are filled by appointed members.”
The proposed amendment maintains the existing five-member quorum when the Commission is fully appointed while allowing the Commission to continue conducting business during periods when one or more positions are vacant.
All other provisions of the Lodi Arts Commission Bylaws will remain unchanged.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action
FUNDING AVAILABLE:
Not applicable.
Attachments:
Attachment 1 - Lodi Arts Commission August 12, 2026 Meeting Minutes
Attachment 2 - Lodi Arts Commission Bylaws - Redline Version
Attachment 3 - Lodi Arts Commission Bylaws - Clean Version
Attachment 4 - Resolution