AGENDA TITLE:
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Adopt a Resolution Authorizing Change Order to the Purchase of One Troubleman Bucket Truck AT40-G from Altec Industries, Inc. of Dixon and Appropriating Funds ($27,330) (EU)
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MEETING DATE:
November 6, 2024
PREPARED BY:
Tim Combs, Electric Utility Superintendent
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing a change order to the purchase of one Troubleman Bucket Truck AT40-G from Altec Industries, Inc. of Dixon and appropriating funds in the amount of $27,330.
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BACKGROUND INFORMATION:
On August 18, 2021, City Council authorized the purchase of multiple vehicles and equipment from Altec Industries, Inc. (Altec) including a Backyard Machine and Trailer, Crew Bucket Truck, 95’ Crane as well as a Troubleman Bucket Truck. All equipment, except the Troubleman Bucket Truck, was received (in 2022 and 2023) and invoices paid in full.
The original authorization for replacement of the Troubleman Bucket Truck (Vehicle No. 09-023), a longer lead time item, was based on a 2021 quote from Altec. The current authorized Purchase Order (PO) No. 2220089 in the amount of $165,825.95 is not sufficient to cover the final cost of the equipment purchase. Typically, staff can accurately estimate projected escalation and surcharges that may be incurred on these longer lead time items. However, a significantly higher demand and chassis surcharges for this vehicle resulted in larger escalations than previously experienced and the final cost for this vehicle came in at $193,154. Therefore, a change order is needed to pay the final invoice to Altec.
This vehicle replacement is a key component of Lodi Electric Utility’s fleet as it is used to complete maintenance and troubleshooting activities associated with the electric distribution system, including emergency response calls. The alternative to approving the change order is to seek current market quotes, which would delay the arrival of this critical tool.
STRATEGIC VISION:
5A. Infrastructure: Invest in innovative infrastructure with a high Return of Investment.
FISCAL IMPACT:
A change order in the amount of $27,330 is requested to PO 2220089. Replacement of this heavy-duty vehicle will provide a safer and more efficient platform for maintaining the City’s electric distribution system. This purchase does not impact the General Fund.
FUNDING AVAILABLE:
Staff are requesting an appropriation in the amount of $27,330 to Account No. 50199000.77040 for this proposed change order, to complete the purchase as specified above.
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Jeff Berkheimer
Electric Utility Director
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Scott R. Carney
City Manager