AGENDA TITLE:
title
Adopt a Resolution Authorizing Amendment No. 2 for 2021-2023 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1 with Odyssey Landscape Company, Inc. of Lodi and Increase City Manager’s Change Order Authority ($690,000) (PW)
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MEETING DATE:
May 1, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing Amendment No. 2 for 2021-2023 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1 with Odyssey Landscape Company, Inc. of Lodi and Increase City Manager’s Change Order Authority ($690,000).
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BACKGROUND INFORMATION:
This project provides for the continued maintenance of landscaped areas in the public right-of-way, public buildings, parking lots, various assessment zones and several new parks that are no longer developer maintained. There are approximately 300 sites totaling approximately 60 acres in the area.
On July 21, 2021, Council authorized the City Manager to award the contract to the lowest responsive bidder and execute change orders in an amount not-to-exceed $80,000. The project was awarded to Odyssey Landscape Company, Inc. of Lodi, in the amount of $864,457. The contract allows for extensions by mutual consent.
Staff approached Odyssey in regards to a potential contract extension for 2024/25. Odyssey agreed to extend the contract through June 30, 2025, if a Consumer Price Index (CPI) increase was included to account for increased operating costs. The City will often provide a CPI adjustment to annual contracts. Staff proposes an increase of 3.33% to cover the costs inflation and increasing minimum wage. With the CPI adjustment and additional scope of work, the Fiscal Year 2024/25 contract will be $638,394.54.
Staff recommends authorizing increase of City Manager’s change order authority by $690,000 and execute Contract Amendment No. 2 to 2021-2023 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1 with Odyssey Landscape Company, Inc. This increases the City Manager’s total change order authority to $1,422,000 to include this contract extension, the previous change orders, and allows additional change orders to be authorized for the remainder of the contract.
STRATEGIC VISION:
5E. Infrastructure: Proactive infrastructure development for Sphere of influence & growth areas.
FISCAL IMPACT:
Well-maintained landscaping is necessary to maintain a positive image of the community.
FUNDING AVAILABLE:
Funding for this project comes from a combination of the Fiscal Year 2024-25 Operating Budgets and the Assessment Districts as follows:
Public Safety - Fire Administration 10040001.72499
General Government - PW Facility Services 10050001.72499
Streets - PW Tree Maintenance 30156004.72499
Electric Utility - Substation Maintenance 50060001.72499
Wastewater - Plant Maintenance 53053003.72499
Wastewater - Sanitation System Maintenance 53053004.72499
Water - Production 53052003.72499
Library - Library Administration 12090000.72499
Parks 20072202.72463
Assessment Districts 80198200.72499
Transit 60054105.72499
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Charles E. Swimley
Public Works Director
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Andrew C. Keys
Interim City Manager