AGENDA TITLE:
title
Adopt Resolution Authorizing City Manager to Waive the Bid Process and Approve Purchase of a 2025 Freightliner 114SD Tandem Axle Dump Truck from PB Loader Corporation of Fresno ($277,925), Utilizing the Sourcewell Contract No. 080521-PBL; and Appropriate Funds ($10,441) (PW)
end
MEETING DATE:
November 15, 2023
PREPARED BY:
Jesse Barnett, Street Superintendent
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to waive the bid process and approve the purchase of a 2025 Freightliner 114SD tandem axle dump truck from PB Loader Corporation, of Fresno, in the amount of $277,925, utilizing the Sourcewell Contract No. 080521-PBL; and appropriate funds in the amount of $10,441.
body
BACKGROUND INFORMATION:
The Public Works Department, Streets Division is in need of replacing Vehicle No. 04-084, a 2003 Freightliner CNG Tandem Axle Dump Truck, which has exceeded its useful life. Total repair costs history associated with this vehicle is $127,675.29 with a current mileage of 88,118 thereby meeting the minimum replacement criteria of 10 years/85,000 miles (Exhibit A).
The Public Works Department, Streets Division has found it to be a better solution to replace the current tandem axle dump truck with a new unit to alleviate the anticipated future downtime and repair cost.
The new 2025 Freightliner 114SD provides up to date safety standards and will assist in productivity time. This vehicle will be utilized in the street division as a material hauling dump truck serving the department in asphalt repairs, leaf removal program, large clean-ups and various other activities.
The dump truck being replaced currently is utilized in our day to day operations as a general dump truck used for hauling, asphalt repairs and a leaf removal. Due to its age and service life it has become less reliable and inefficient. Considering age, parts availability, and maintenance history, Staff recommends replacement as it is no longer cost-effective to continue operating this vehicle.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally-adopted bidding or negotiation procedures. Staff recommends purchase of the 2025 Freightliner PB 114SD Tandem Axle Dump truck (Exhibit B) utilizing the Sourcewell Contract No. 080521-PBL.
The City has used the contract process to purchase vehicles in the past with excellent pricing and a more rapid delivery schedule.
Staff recommends adopting a resolution authorizing City Manager to waive bid process and approve purchase of a 2025 Freightliner 114SD, in the amount of $277,925 utilizing the Sourcewell Contract No. 080521-PBL and appropriating funds in the amount of $10,441.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
Replacement of Vehicle No. 04-084 will ensure the City meets our regulatory requirements, save maintenance and repair costs, and increase productivity due to reduced downtime associated with repairs and waiting for parts.
FUNDING AVAILABLE:
Measure K (30399000.77040) $267,485
Requested appropriation (30399000.77040) $10,441
_______________________________________
Melissa Munoz
Accounting Manager
_______________________________________
Charles E. Swimley
Public Works Director
_______________________________________
Andrew C. Keys
Interim City Manager