AGENDA TITLE:
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Adopt a Resolution Authorizing City Manager to Execute Contract Amendments to Fiscal Year 2023/24 Contracts with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties for Downtown Cleaning ($106,273.20), Transit Facility Cleaning ($86,346.98), and Hutchins Street Square Landscape Maintenance ($23,900.80) (PW)
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MEETING DATE:
June 5, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing City Manager to Execute Contract Amendments for Fiscal Year 2023/24 Contracts with United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for Downtown Cleaning ($95,597), Transit Facility Cleaning ($70,292), and Hutchins Street Square Landscape Maintenance ($22,652).
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BACKGROUND INFORMATION:
United Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties (“UCP”) has been working for the Public Works Department since 2000 at several City facilities. Staff is proposing to contract with UCP for downtown cleaning, transit facility cleaning, and Hutchins Street Square landscape maintenance. The downtown area addresses street furniture, trash, litter, spills, and leaf removal; the transit facility cleaning addresses the grounds surrounding Lodi Transit Station, the Lodi Transit Station Parking Structure, and sheltered bus stops; and work at Hutchins Street Square includes weekly landscape maintenance, such as weeding, shrub trimming, and debris removal. One crew typically includes four workers with one supervisor.
The UCP program provides meaningful work for the disabled. Each UCP crew generally includes four persons plus a supervisor. The program includes transportation and direct supervision for the crew at the following hourly rates:
|
Location |
FY 2024/2025 |
|
Downtown Cleaning |
$106.70/crew |
|
Transit Facility Cleaning |
$106.70/crew |
|
Hutchins Street Square Landscape |
$106.70/crew |
UCP is the only known nonprofit organization that pays the disabled the State minimum wage. Other organizations are known to pay crew members less and cite additional benefits such as training, transportation, supervision, and overhead as reasons for below-minimum wage compensation. In addition to strengthening the self-esteem of these crew members, the citizens of Lodi continue to receive excellent services. The average increase in cost over last year is approximately 11%, which is primarily related to State mandated minimum wage increases.
There is one (1) Contract Amendment (Amendment No. 1) for each contract currently in force between the City and UCP; which includes the Downtown Cleaning, Transit Facility Cleaning, and Hutchins Street Square Landscape Maintenance. The contract amendments, if approved, will extend the term for each contract through June 30, 2025 and allocate funding.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City Council determines that the purchase or method of purchase is in the best interests of the City. Staff recommends waiving the method of receiving competitive bids since it is advantageous for the City to contract with an organization that supports disabled residents in the region and these efforts provide significant public benefit for the City as a whole.
STRATEGIC VISION:
1E. Downtown: Protect & promote the use of public facilities.
FISCAL IMPACT:
Maintaining a clean downtown core, transit facility, and Hutchins Street Square enhances the appearance of Lodi. Failing to maintain, or reducing maintenance services in these areas, may result in decreased visitation and sales tax generation. This project does not impact the General Fund.
FUNDING AVAILABLE:
Budgets for these contracts are included in the Fiscal Year 2024/25 operating budgets, as follows:
Downtown Cleaning: $106,273.20 - Street Fund (30156003)
Transit Facility Cleaning: $86,346.98 - Transit Fund (60054104)
Hutchins Street Square
Landscape Maintenance: $23,900.80- HSS Fund (20071402)
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Charles E. Swimley
Public Works Director
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Melissa Munoz
Accounting Manager
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Andrew C. Keys
Interim City Manager