AGENDA TITLE:
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Adopt Resolution Authorizing City Manager to Waive the Bid Process and Approve Purchase of a 2025 Freightliner M2 Asphalt Patching Dump Truck with Emulsion Sprayer from Municipal Maintenance Equipment, Inc., of Sacramento ($230,316) Utilizing the Sourcewell Contract No. 080521-PBL (PW)
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MEETING DATE:
November 15, 2023
PREPARED BY:
Jesse Barnett, Street Superintendent
recommendation
RECOMMENDED ACTION:
Adopt resolution authorizing City Manager to waive bid process and approve purchase of 2025 Freightliner PB Loader Asphalt Patching Truck with Emulsion Sprayer from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $230,316, utilizing the Sourcewell Contract No. 080521-PBL
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BACKGROUND INFORMATION:
The Public Works Department, Streets Division is in need of replacing Vehicle No. 04-059, a 1991, International Dump Truck, which has exceeded its useful life. Total repair cost history associated with this vehicle is $69,197.23 with a current mileage of 127,900 thereby meeting the minimum replacement criteria of 10 years/85,000 miles (Exhibit A).
The Public Works Department, Streets Division has found it to be a better solution to purchase a combined dump/asphalt patching truck with a chassis mounted emulsion sprayer to reduce the amount of equipment needed for asphalt repairs and assist in productivity.
This vehicle will be utilized in the street division as an asphalt patching truck and serve as a dump truck for other projects. This truck will also be utilized for the city’s leaf removal program. The new 2025 Freightliner M2 provides up to date safety standards and will assist in productivity time.
The dump truck being replaced currently is utilized in our day to day operations as an asphalt patching dump truck as well as a leaf removal truck, however, due to its age and service life it has become less reliable and inefficient. Considering age, parts availability, and maintenance history, it is no longer cost-effective to continue operating this vehicle. Staff recommends replacement and has spent considerable time researching the needs of our growing community.
Per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally-adopted bidding or negotiation procedures. Staff recommends purchase of the 2025 Freightliner PB Loader Dump truck with Chassis mounted emulsion sprayer (Exhibit B) utilizing the Sourcewell Contract No. 080521-PBL.
The City has used the contract process to purchase vehicles in the past with excellent pricing and a more rapid delivery schedule.
Staff recommends adopting a resolution authorizing City Manager to waive bid process and approve purchase of Freightliner PB Loader Dump truck with Chassis mounted emulsion sprayer from Municipal Maintenance Equipment, Inc., of Sacramento, in the amount of $230,316, utilizing the Sourcewell Contract No. 080521-PBL
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
Replacement of Vehicle No. 04-059 will save maintenance and repair costs, and increase productivity due to reduced downtime associated with repairs and waiting for parts.
FUNDING AVAILABLE:
Measure K (30399000.77040) $230,316
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Melissa Munoz
Accounting Manager
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Charles E. Swimley
Public Works Director
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Andrew C. Keys
Interim City Manager