AGENDA TITLE:
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Adopt a Resolution Authorizing the Interim City Manager to Reject all Bids Received for the Rebid for the Main Street Transitional and Supportive Housing Project, Authorize Re-Advertisement for Bids and Authorize the Interim City Manager to Award Contract to Lowest Responsive Bidder and Execute Agreement in an Amount Not to Exceed ($870,000), and Execute Change Orders ($70,000) (CD)
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MEETING DATE:
February 21, 2024
PREPARED BY:
Jennifer Rhyne, Neighborhood Services Manager
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Interim City Manager to reject all bids received for the rebid for the Main Street Transitional and Supportive Housing Project, authorize re-advertisement for bids and authorize the Interim City Manager to award contract to the lowest responsive bidder and execute agreement in an amount not to exceed ($870,000), and execute change orders ($70,000)
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BACKGROUND INFORMATION:
The Transitional and Supportive Housing Project on Main Street is an adaptive reuse of an existing hotel to convert it to 40 +/- units of transitional and supportive housing units. The project would allow for individuals that have jobs or other steady income (SS, SSDI, VA, etc.) to be housed in a transitional setting with continued wraparound services until they are able to progress to other permanent housing opportunities.
The City was allocated several grant resources towards the project and have finite resources allocated towards the Main Street Transitional and Supportive Housing Project as noted in the prior Council actions.
On August 16, 2023, Lodi City Council authorized the City Manager to execute all agreements necessary to complete the 22 S. Main Street Transitional and Supportive Housing Project in a form acceptable by the Interim City Attorney, in a collective amount not to exceed $550,000, for all agreements associated with this Health Plan of San Joaquin (HPSJ) grant funded project.
On December 20, 2023, City Council authorized Interim City Manager to reject all bids, to re-advertise for bids, and to execute any other related agreements in a form acceptable by the City Attorney, in an amount not to exceed ($900,000), and execute change orders ($100,000).
On January 18, 2024, the Community Development Department released the advertisement for bids. The City received the following four bids on February 12, 2024:
|
Bidder |
Location |
Bid Amount |
|
All About Building, Inc. |
Antelope |
$709,000 |
|
CNW Construction, Inc. |
Rescue |
$809,048 |
|
Torres Project Management, Inc. |
Dixon |
$895,000 |
|
Diede Construction, Inc. |
Woodbridge |
$1,014,100 |
Although several bids came in within available grant resources, there were anomalies in the two lowest bids and Staff is recommending to reject all bids and authorize a re-advertisement of bids.
Any agreements executed within this requested authority will be brought to a future City Council meeting for ratification to ensure transparency of the overall project and compliant use of the grant funding.
STRATEGIC VISION:
4C. Housing: Continued progress towards Regional Housing Needs Assessment goals.
FISCAL IMPACT:
The HPSJ HHIP grant, PLHA, and the REAP grants will provide funds to complete the rehabilitation and construction of the Transitional and Supportive Housing Project on Main Street.
Total Estimated project cost approximately $3.7 million. There is no impact to General Fund at this time.
FUNDING AVAILABLE:
Revenue and Appropriations have already been allocated through prior Council actions through the acceptance of the HHIP, PLHA, and REAP grants. There is no impact to General Fund at this time.
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John Della Monica
Community Development Director
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Andrew C. Keys
Interim City Manager