AGENDA TITLE:
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Adopt a Resolution Authorizing the Interim City Manager to Execute Additional Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($126,622) (PW)
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MEETING DATE:
May 15, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing the Interim City Manager to Execute Additional Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($126,622).
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BACKGROUND INFORMATION:
This project consists of the construction, removal, and/or the replacement of curb, gutter, sidewalk, ramps, or other miscellaneous concrete items at various locations throughout the City on an as-needed basis.
On April 21, 2021, the City Council approved specifications and adopted a resolution authorizing the City Manager to award a contract to the lowest responsive bidder, not-to-exceed $250,000. On July 7, 2021, the City Manager executed the contract with Popuch Concrete Contracting, Inc., of Lodi, in the amount of $190,480. A.M. Stephens Concrete, Inc. purchased Popuch Concrete Contracting, Inc. in June, 2022 and a Consent to Assignment was executed to continue the contract under A.M. Stephens Concrete, Inc. on November 29, 2022. The contract was extended once with a unit costs adjustment based on the annual Consumer Price Index (CPI). Various change orders have been executed, increasing the total contract amount by $476,110 to a total of $666,590 over the past four fiscal years. All change orders were either directly executed by Council action or by the City Manager as authorized by City Council. Many times, the change orders were to address the needs of other City departments for miscellaneous concrete work.
Similarly, if approved, this additional change order authority allows for the removal of many raised concrete tripping hazards within the path of travel throughout Hutchins Street Square ($50,000); installs a third circuit breaker foundation at the EUD Substation ($11,673); removes asphalt pavement and replaces it with concrete surfacing in the existing EUD Corporation Yard ($43,694); installs a new cabinet foundation to house confiscated fireworks at the Police Station ($2,406); provides sidewalk and curbing replacement due to broken water facilities at 1430 Edgewood Drive ($3,849); and paves and provides miscellaneous repairs to be performed to provide better drainage at Well 17 ($15,000).
The total for the requested change order amount is $126,622. By requesting Council approve this change order, the City Manager will retain his authorization to execute change orders for $50,000 over the life of this contract, including extensions.
Staff recommends adopting a resolution authorizing the City Manager to execute additional change orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not-to-exceed $126,622.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
This project extends the useful life of City sidewalks and miscellaneous concrete. If this street maintenance activity is not performed on a regular basis, future, more costly repairs may be necessary, and leave the City vulnerable to expensive claims. This project will not impact the City’s General Fund.
FUNDING AVAILABLE:
Budgeted Fiscal Year 2023/24:
EUCP-24001.Contracts $11,673.00
EUD (50062500.72990) $43,694.00
Facilities (10051000.72499) $2,406.00
Water (56052003.72499) $15,000.00
Water (56052004.72499) $3,849.00
Parks (PKCP-23001) $50,000.00
TOTAL: $126,622.00
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Charles E. Swimley
Public Works Director
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Andrew C. Keys
Interim City Manager