AGENDA TITLE:
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Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Berry, Dunn, McNeil, and Parker, LLC, for a Comprehensive Program and Fee Study for the Parks, Recreation, and Cultural Services (PRCS) Department; Appropriate Funds in the Amount of $92,650; and Authorize the Re-appropriation of Unused FY 25 funds into FY 26 (PRCS)
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MEETING DATE:
August 20, 2025
PREPARED BY:
Christina Jaromay, Parks, Recreation, and Cultural Services Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute a Professional Services Agreement with Berry, Dunn, McNeil, and Parker, LLC, for a Comprehensive Program and Fee Study for the Parks, Recreation, and Cultural Services (PRCS) Department, appropriate funds in the amount of $92,650, and authorize the re-appropriation of unused FY 25 funds into FY 26.
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BACKGROUND INFORMATION:
The City of Lodi Parks, Recreation, and Cultural Services (PRCS) Department identified the need for a department-wide Comprehensive Program and Fee Study to evaluate the current financial status, identify potential revenue sources, optimize expenditures, and ensure long-term sustainability.
On April 3, 2025, the City issued a Request for Proposals (RFP No. PRCS-25-01) for Comprehensive Program and Fee Study consulting services. The RFP was publicly advertised, posted and distributed to firms.
Proposals were received by the May 1, 2025 deadline from:
• Berry, Dunn, McNeil, and Parker LLC (“BerryDunn”)
• Matrix Consulting Group
• MGT Consulting Group
An internal review panel evaluated proposals based on qualifications, methodology, engagement strategy, and cost effectiveness. After internal evaluation and scoring of the three (3) firms’ proposals was complete, BerryDunn was selected for its parks and recreation expertise, implementation framework, and alignment with Lodi’s needs and values.
Therefore, PRCS recommends the City Council authorize the City Manager to execute a professional services agreement with BerryDunn for development of a Comprehensive Program and Fee Study.
STRATEGIC VISION:
8A. Public Well-Being: Increase opportunities for physical, recreational, and cultural activities.
FISCAL IMPACT:
The total agreement amount is $92,650. The funds were budgeted in FY 25 under the PRCS operating budget (Fund 20070001, Account 72450 - Misc. Professional Services) but remain unspent. This action includes re-appropriation of the unexpended funds into FY 26 to fund the agreement with BerryDunn.
FUNDING AVAILABLE:
2007.0001.72450 (Misc. Professional Services): $92,650 (to be re-appropriated from FY 25 to FY 26)