Skip to main content
File #: 25-389    Name: Power Monitoring Equipment Purchase
Type: Resolution Status: Agenda Ready
File created: 9/4/2025 In control: City Council
On agenda: 10/1/2025 Final action:
Enactment date: Enactment #:
Title: Adopt a Resolution Waiving Bid Process, Authorizing Purchase of Power Monitoring Equipment from Power Monitors, Inc. of Mount Crawford, VA and Appropriating Funds ($12,061) (EU)
Attachments: 1. Attachment 1 - PMI Quote 36540, 2. Attachment 2 - Resolution
Date Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

 

AGENDA TITLE:                                                                                                                                                                                             

title

Adopt a Resolution Waiving Bid Process, Authorizing Purchase of Power Monitoring Equipment from Power Monitors, Inc. of Mount Crawford, VA and Appropriating Funds ($12,061) (EU)

end

 

MEETING DATE:                     

October 1, 2025

 

PREPARED BY:                     

Hasan Shahriar, Engineering and Operations Manager

 

recommendation

RECOMMENDED ACTION:

Adopt a resolution waiving the bid process, authorizing the purchase of power monitoring equipment from Power Monitors, Inc. of Mount Crawford, VA and appropriating funds in the amount of $12,061.

 

body

BACKGROUND INFORMATION:

Lodi Electric Utility (LEU) utilizes power monitoring instruments (PMIs) to investigate and respond to customer complaints regarding power quality, including voltage flicker, momentary interruptions, and other service irregularities. These devices provide precise, real-time diagnostic data that enable staff to identify root causes of customer issues and implement corrective measures.

Historically, LEU has maintained two PMI units to ensure adequate coverage and operational redundancy. Recently, one of the PMI machines suffered a failure and is beyond economical repair. This has left LEU with only one functioning unit. While the remaining PMI continues to operate, relying solely on a single device introduces significant risk to LEU’s ability to promptly respond to customer complaints and ensure compliance with established service standards. A replacement unit will restore the ability to investigate multiple cases concurrently, provide backup in the event of equipment failure, and ensure continuity of operations.

The PMI that failed was manufactured by Power Monitors, Inc., a widely recognized industry leader in the design and production of power quality monitoring equipment. To ensure consistency, compatibility, and efficiency in both operation and training, staff recommends replacement with an identical unit from the same manufacturer. This approach maintains brand standardization, allowing staff to leverage existing knowledge, software, accessories, and maintenance practices without introducing unnecessary complexity or additional costs. Furthermore, due to the specialized technical requirements of power quality monitoring, equivalent products are not reasonably available from alternative sources.

 

Staff therefore recommends that City Council waive the bid process and in accordance with Lodi Municipal Code, Section 3.20.070, authorize LEU to purchase one replacement PMI to restore LEU’s diagnostic capacity and maintain service reliability for customers. A quotation for the PMI purchase is included as Attachment 1. The cost to purchase a new PMI unit is $12,061, for which LEU is requesting an appropriation of funds in lieu of a delay that would be associated with waiting for midyear budget review and approval.

 

STRATEGIC VISION:

5A. Infrastructure: Invest in innovative infrastructure with a high Return of Investment.

 

FISCAL IMPACT:

Total cost of the proposed purchase is $12,061.

 

FUNDING AVAILABLE:

Staff are requesting an appropriation of funds in the amount of $12,061 from Fund 500 to Account No. 50199000.77030 for the PMI purchase.