AGENDA TITLE:
title
Adopt Resolution Authorizing City Manager to Execute Additional Change Orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program ($67,000), and Appropriate Funds ($30,048) (PW)
end
MEETING DATE:
November 15, 2023
PREPARED BY:
Jimi Billigmeier, Senior Civil Engineer
recommendation
RECOMMENDED ACTION:
Adopt resolution authorizing City Manager to execute additional change orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program, in an amount not to exceed $67,000 and appropriate funds in the amount of $30,048.
body
BACKGROUND INFORMATION:
This project consists of the construction, removal, and/or the replacement of curb, gutter, sidewalk, ramps, or other miscellaneous concrete items at various locations throughout the City on an as-needed basis.
On April 21, 2021, Council approved specifications and adopted a resolution authorizing the City Manager to award a contract to the lowest responsive bidder, not to exceed $250,000; and execute change orders, not to exceed $50,000. On July 7, 2021, the City Manager executed the contract with Popuch Concrete Contracting, Inc., of Lodi, in the amount of $190,480. On June 1, 2022, Council authorized a contract extension for another year. A.M. Stephens Concrete, Inc. purchased Popuch Concrete Contracting, Inc. in June, 2022 and a Consent to Assignment was executed to continue the contract under A.M. Stephens Concrete, Inc. on November 29, 2022. The current contract with A.M. Stephens Concrete, Inc. was extended by Council on June 7, 2023 for an additional one year with an annual Consumer Price Index (CPI) adjustment of 14.51 percent.
As a standard practice, staff requests Council authorize increases to the City Manager’s change order authority to pay for additional concrete work outside of the original contract scope; and to address the needs of other City departments. Occasionally other divisions need to have miscellaneous concrete work done. Electric Utility, Parks and the Water Division request out of scope work that would best be done under this contract.
The proposed change order work includes replacing a sidewalk near the Lodi Boys & Girls Club at Blakely Park that was damaged due to a tree; installing two transformer footings at an EUD Substation; installing ADA access to the EV chargers at City Hall; and replacing damaged sidewalk improvements from water service repairs, totaling $45,000. Staff recommends maintaining contingency for any additional unknown conditions that can be encountered.
Staff recommends adopting a resolution authorizing City Manager to execute additional change orders to 2021-2023 Sidewalk and Miscellaneous Concrete Repair Program by $67,000 to a total not-to-exceed amount of $666,590 and appropriating funds in the amount of $30,048.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
This project extends the useful life of City sidewalks and miscellaneous concrete. This project does not impact the General Fund.
FUNDING AVAILABLE:
Funding for this additional work comes from a combination of the Fiscal Year 2023/24 Operating and Capital Budgets as follows:
Budgeted:
Parks (20072202.72352) $ 8,649
EUD (EUCP-24001.contracts) $23,673
Water (56052004.72499) $ 4,630
Requested appropriation:
EUD EV - Capital Equipment (50199000.77030) $20,000
Streets Fund (PWST-0026 30099000.77020) $10,048
TOTAL: $ 67,000
_______________________________________
Melissa Munoz
Accounting Manager
_______________________________________
Charles E. Swimley
Public Works Director
_______________________________________
Andrew C. Keys
Interim City Manager