AGENDA TITLE:
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Approve Plans and Specifications and Authorize Advertisement for Bids for 2024 Lodi Lake Improvement Project (PW)
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MEETING DATE:
November 15, 2023
PREPARED BY:
Sean Nathan, City Engineer
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RECOMMENDED ACTION:
Approve plans and specifications and authorize advertisement for bids for 2024 Lodi Lake Improvement Project.
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BACKGROUND INFORMATION:
Lodi Lake is often referred to as the “Jewel of the City”. For many years the facility has provided recreation opportunities ranging from picnicking to kayaking.
In 2016, the City completed boat ramp and parking area improvements on the north portion of Lodi Lake after receiving a Boating and Waterways Grant. At that time, the south parking area(s) were not improved due to funding constraints. As part of the one-time General Fund surplus realized during FY20-21, Council approved $2.4 million to improve the Southside areas of Lodi Lake on April 20, 2022. On October 18, 2023, City Council allocated $330,000 of the project budget to culvert improvements. During the design process, staff identified some additional areas that should be improved with the same project.
On October 18, 2023, Council was presented with the overall scope of this project and potential construction windows. Council provided direction to staff to proceed with the project during the February - May 2024 construction period (with the understanding that some of the longer lead-time items, such as the restroom buildings and the park equipment, may be delayed a little later).
The project will include the reconstruction/reconfiguration of the southeastern parking lot, replacement of the southern restroom building, replacement of the playground equipment, reconstruction of the eastern access road, reconstruction of the Hughes Beach (Nature Area) parking lot, construction of a Hughes Beach picnic shelter, and construction of a restroom at the Hughes Beach parking lot.
The plans and specifications are on file in the Public Works Department. The planned bid opening date is December 20, 2023. The project estimate is $3,500,000.
STRATEGIC VISION:
6B. Parks: Expand, develop, and maintain Lodi Lake to meet or exceed industry standards.
FISCAL IMPACT:
This project will have a minimal savings on total maintenance costs associated with the asphalt, restroom, and playground, however it will greatly enhance the safety, reliability, and accessibility to the overall Lodi Lake Park.
FUNDING AVAILABLE:
Funding will be identified at a later date. Based on the project estimate, additional funding will be necessary to complete the project as designed. Once the bids are received and the actual funding gap is determined, Staff will present Council with alternatives when Council is requested to award the project. Staff will structure the bids with alternatives so the gap can potentially be closed with additional budget allocations and scope reductions. As is, the funding gap is estimated to be $1.43 million:
Total Approved Budget: $2,400,000
(less) Culvert Improvements $ 330,000
(less) Current Project Estimate: $3,500,000
Total Funding Gap $1,430,000
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Charles E. Swimley
Public Works Director
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Melissa Munoz
Accounting Manager
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Andrew C. Keys
Interim City Manager