AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2025 - 2027 Janitorial Services (PW)
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MEETING DATE:
February 19, 2025
PREPARED BY:
Public Works Director
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RECOMMENDED ACTION:
Approve specifications and authorize advertisement for bids for 2025 - 2027 Janitorial Services.
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BACKGROUND INFORMATION:
The Public Works - Facilities Division maintains a contract for janitorial services at 14 different City facilities. The level of service ranges from 3 days per week to 6 days per week depending on the specific facility. The current contract was executed in 2019, and is set to expire on July 1, 2025. The lead time for a new contract is extended to allow the necessary time for bidding, Council award, and to conduct required employee background checks for cleaning the police station and court house.
The specifications provide for complete janitorial services for City facilities on both a scheduled and on-demand basis. The expanded scope of services includes additional restroom cleanings at the Lodi Public Library and on-call removal of human waste at City facilities. These additional services are being added to address ongoing issues associated with the homeless population and is expected to increase annual costs. The specifications include the provision of paper products and other supplies to keep facilities sanitary. Initial term of the contract will be for two years, commencing on July 1, 2025, with an option to renew for three additional one-year terms, for a total of five years if all extensions are executed.
The specifications are on file with the Public Works Department. The planned bid opening date is March 19, 2025.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
The cost of janitorial services is estimated to be $250,000 per year, and will be included in the various Fiscal Year 2025-26 operations budgets for Electric Utility, Transit, Parks, Library, Public Works, and General Fund services.
FUNDING AVAILABLE:
Funding will be identified at project award, and the award will be contingent on the adoption of the Fiscal Year Budget. The services for Fiscal Year 2026-27 will be conditional on the adoption of that budget.
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Charles E. Swimley
Public Works Director
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Scott R. Carney
City Manager