AGENDA TITLE:
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Adopt a Resolution Authorizing Interim City Manager to Execute Additional Change Orders to 2025-27 Block Wall Repair Program ($42,625), and Appropriating Funds ($36,000) (PW)
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MEETING DATE:
December 3, 2025
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing Interim City Manager to execute additional change orders to 2025-27 Block Wall Repair Program in an amount not-to-exceed $42,625, and appropriating funds in the amount of $36,000.
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BACKGROUND INFORMATION:
City block walls are occasionally damaged or destroyed by vehicle accidents or intentional vandalism. In 2014, staff implemented the Fence Repair Program in lieu of hiring a contractor on a case-by-case basis to avoid time delays and to minimize City liability. This project allows the City to retain a contractor on an “as-needed” basis to quickly respond to any necessary block wall repairs during Fiscal Years 2025/26 and 2026/27.
On April 16, 2025, Council approved specifications for this project and adopted Resolution 2025-052 authorizing the City Manager to award contract to lowest responsive bidder and execute change orders for a combined amount not-to-exceed $50,000. The bid opening was held on May 14, 2025. The City received one bid from John Wait Masonry, Inc. of Lodi for $42,625.00. The authorized change order authority was calculated to be $7,375.00. The Notice to Proceed was executed on July 15, 2025. The adopted budgeted amount of $25,000 was added to the contract for FY2025/26.
Since that time, the following six (6) work orders have been issued or are pending due to unforeseen accidents:
LOCATION AMOUNT
Lower Sacramento Road (5056 Grand Fir Dr) $4,190.00
Mills Av. & Century Blvd. (1981 Century Blvd) $6,575.00
Yorktown Dr. (1973 Century Blvd) $6,400.00
Hutchins Street (422 W. Century Blvd/1605 Sutter Ln) $6,040.00
Rosegate Roundabout $9,960.00
Rosegate Roundabout $11,965.00
TOTAL $45,130.00
In order to provide for quick repair of block wall damages through the end of FY 2025/26, staff recommends adding funds in the amount of $15,870 beyond the current work order totals. Pending Council approval, the City Manager shall be authorized to execute change orders for a total amount not to exceed $50,000 ($42,625 + $7,350).
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
The project will have a minimal impact on total maintenance cost but will reduce the City’s liability associated with the damaged walls by reducing repair response times. This project does not impact the General Fund.
FUNDING AVAILABLE:
Fiscal Year 2025/26 Budget:
Measure K (30399000.77020) $25,000.00
Requested Allocation:
Measure K (30399000.77020) $36,000.00
TOTAL $61,000.00
The additional change order authority will be utilized to add funding after the Fiscal Year 2026/27 budget is adopted.