AGENDA TITLE:
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Adopt a Resolution Authorizing City Manager to Execute a Professional Services Agreement with KBI Painting to Repaint the Pool Area at Hutchins Street Square (HSS) ($132,410) and Authorizing City Manager, or Designee to Execute Change Orders ($17,590) for a Total Not to Exceed Amount of $150,000 and Accepting a Donation of $140,000 from the Hutchins Street Square Foundation and Allocate Funds; and Reallocating $10,000 from Hutchins Street Square Pool HVAC Replacement Project Savings. ($150,000) (PRCS)
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MEETING DATE:
November 5, 2025
PREPARED BY:
Kyle Buchanan, Building Services Supervisor
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing City Manager to Execute a Professional Services Agreement with KBI Painting to Repaint the Pool Area at Hutchins Street Square (HSS) ($132,410) and Authorizing City Manager, or Designee to Execute Change Orders ($17,590) for a Total Not to Exceed Amount of $150,000 and Accepting a Donation of $140,000 from the Hutchins Street Square Foundation and Allocate Funds; and Reallocating $10,000 from Hutchins Street Square Pool HVAC Replacement Project Savings. ($150,000).
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BACKGROUND INFORMATION:
In 2023, the City allocated $425,000 for the replacement of the pool HVAC Climate Control System at Hutchins Street Square (HSS). Due to advancements in system programming and the successful repair of the existing unit, the work was completed at a cost of $43,350, far below the original estimate.
As a result of the HVAC Climate Control system being inoperable for an extended period, the pool area experienced significant deterioration due to humidity, including rust, peeling paint, and corrosion to structural and aesthetic components. Staff recommends utilizing $10,000 of the remaining funds to address these conditions through professional repainting of the pool area (“Project”) along with accepting a donation from the Hutchins Street Square Foundation in the amount of $140,000 to support improvements in the pool area.
The scope of work includes:
• Removal of rust throughout the pool room, stripping of all failing or chipped paint; and application of new primer and durable pool-appropriate paint to the following areas:
o Walls
o Shower areas
o Emergency fire exit and stairwell
o Steel support beams for the roof and skylight
Consistent with the City’s Purchasing Policy and the Uniform Public Construction Cost Accounting Act, staff performed an informal bid process for Project. Three (3) proposals were received by the July 21, 2025 deadline from:
|
Proposer/Bidder Firm |
Location |
Proposed Cost of Services |
|
Color New Painting |
Woodland Hills |
$290,000 |
|
C&J Painting |
Napa |
$158,000 |
|
KBI Painting |
Petaluma |
$132,410 |
|
R&S Painting |
Livermore |
Non-Responsive |
KBI Painting was the lowest bidder, and is staff’s recommendation. Agreement for Professional Services is included as Attachment 1.
Staff recommends accepting the donation and appropriating it toward the upgraded paint and any additional repairs or enhancements needed during the Project.
STRATEGIC VISION:
6C. Parks: Develop & maintain sports/recreational facilities for City & public use including an indoor sports facility.
6D. Parks: Expand, develop, and maintain Hutchins Street Square facilities to meet or exceed industry standards.
FISCAL IMPACT:
This project will address long-standing safety and maintenance issues within the pool area and enhance the appearance and usability of the space for community members.
FUNDING AVAILABLE:
|
Funding Source |
Amount |
|
Hutchins Street Square Foundation Donation |
$140,000 |
|
Proposed reallocation of funds from HSS Pool Climate control System, PKCP-22007 |
$10,000 |
|
Total Project Cost |
$150,000 |