AGENDA TITLE:
title
Adopt a Resolution Waiving Bid Process and Authorizing Interim City Manager to Execute Five-Year Agreement with AVEVA Software, LLC of Lake Forest for AVEVA PI System and Support for Utility Data Management ($170,000) (EU)
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MEETING DATE:
March 20, 2024
PREPARED BY:
Jasminder Singh, Engineering Operational Technology Supervisor
recommendation
RECOMMENDED ACTION:
Adopt a resolution waiving bid process and authorizing Interim City Manager to Execute Five-Year Agreement with AVEVA Software, LLC of Lake Forest for AVEVA PI System and Support for utility data management, in an amount not to exceed $170,000.
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BACKGROUND INFORMATION:
Lodi Electric Utility (“LEU”) is upgrading and modernizing all substations with new advanced relays that generate large amounts of data that is only used in real-time.
In an effort to advance engineering analysis, this data needs to be placed into a data management system to determine system trends, load growth, and system or equipment issues. The current method of tracking data in spreadsheets and workbooks is not efficient nor is it a recommended practice.
Without an integrated data management system such as the proposed AVEVA PI System, it is difficult to make clear and well-planned engineering decisions. AVEVA’s PI System allows LEU to use raw historical data and visual trends aligning with other utilities and engineering tools. Utilities and agencies such as Northern California Power Agency, the City of Roseville and SMUD use this software to manage and analyze utility system data in a similar manner.
Staff evaluated another similar product available through its current SCADA software provider but it was not recommended due to the small size of the City of Lodi utility and corresponding cost which was initially quoted at approximately half a million dollars. As such, in accordance with Lodi Municipal Code, Section 3.20.070 (5), bidding shall be dispensed when the City Council determines that the purchase or method of purchase would be in the best interest of the City. The proposed contract will provide the necessary product, as well as services, over a period of five years, at a competitive and reasonable cost to support LEU’s efforts toward modernizing and streamlining utility operations through the use of innovative technology.
STRATEGIC VISION:
5A. Infrastructure: Invest in innovative infrastructure with a high Return of Investment.
FISCAL IMPACT:
Not-to-exceed $170,000 over 5 years
FUNDING AVAILABLE:
Initial costs included in FY 2023/24 Account No. 50061500.72450. Future year costs will be included as part of the annual budget planning process.
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Jeff Berkheimer
Electric Utility Director
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Melissa Munoz
Accounting Manager
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Andrew C. Keys
Interim City Manager