AGENDA TITLE:
title
Adopt a Resolution Authorizing the Acting City Manager to Execute a Professional Service Agreement with Motorola Solutions Inc., a Delaware corporation, for Repair and Maintenance of Ultra High Frequency (UHF) Conventional Multi Site Radio Communications System with a Sum Not-To-Exceed $247,345 (ISD-IT)
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MEETING DATE:
August 20, 2025
PREPARED BY:
Jack Haddon, Interim Information Technology Manager
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing the Acting City Manager to execute a Professional Service Agreement with Motorola Solutions Inc., a Delaware corporation, for Repair and Maintenance of Ultra High Frequency (UHF) Conventional Multi Site Radio Communications System with a sum not-to-exceed $247,345 (ISD-IT)
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BACKGROUND INFORMATION:
On October 3, 2019, Council approved Resolution 2019-178 for the purchase and replacement of the Ultra High Frequency Conventional Multisite Public Safety radio communications system (UHF system) from Motorola Solutions, Inc. This system is used by the Police and Fire departments for emergency communications. The Resolution included a four-year professional service agreement with Delta Wireless, Inc. for the support and maintenance of said equipment.
The City historically purchases a service contract that provides routine and emergency support for its core radio equipment in the Police and Fire departments. There is no in-house expertise of the kind necessary to support this specialized, mission critical radio equipment.
On August 18, 2021, Council approved Resolution 2021-235 updating and extending the maintenance and support agreement with Delta Wireless through May 31, 2026; however, Delta Wireless ceased operations and officially cancelled their support on October 31, 2023.
On February 26, 2024, the Interim City Manager executed a short-term support agreement directly with Motorola Solutions, Inc. for the remainder of the 2024 fiscal year: November 1, 2023 through June 30, 2024.
Since July 1, 2024, Motorola has continued to provide out-of-contract support while coordinating a new third-party provider and negotiating maintenance and support contracts with all of Delta Wireless previous customers. City I.T. staff have been in continuous communication with Motorola Solutions, Inc. account representatives throughout this cooperative process.
Staff recommends authorizing the Acting City Manager to execute a three-year service agreement with Motorola Solutions Inc. for Repair and Maintenance of Ultra High Frequency (UHF) Conventional Multi Site Radio Communications System with a sum not-to-exceed $247,345.
STRATEGIC VISION:
5A. Infrastructure: Invest in innovative infrastructure with a high Return of Investment.
FISCAL IMPACT:
The City will pay an annual support fee over the three-year agreement term (2024-2027). The annual cost will be divided evenly between the police and fire department budgets. The total contract amount is precisely $247,344.59.
FUNDING AVAILABLE:
Fiscal Year 2024/25 & 2025/26 annual expenses have been included in the adopted budgets; FY 2026-27 will be programmed accordingly.
|
Department |
Budget Account |
FY 24/25 |
FY 25/26 |
FY 26/27 |
|
Fire |
10041000.72450 |
$38,468.47 |
$41,161.27 |
$44,042.55 |
|
Police |
10031004.72450 |
$38,468.47 |
$41,161.28 |
$44,042.55 |
|
|
|
|
|
|
|
Totals |
|
$76,936.94 |
$82,322.55 |
$88,085.10 |