AGENDA TITLE:
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Adopt a Resolution Authorizing Interim City Manager to Execute Amendment No. 5 to Professional Services Agreement with KONE Inc., of Sacramento, for Monthly Inspection and Maintenance Services of Elevators in City Facilities ($20,000) for A Total Contract Not-To-Exceed $190,000 (PW)
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MEETING DATE:
March 20, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution authorizing Interim City Manager to execute Amendment No. 5 to Professional Services Agreement with KONE Inc., of Sacramento, for Monthly Inspection and Maintenance Services of Elevators in City facilities ($20,000) for a Total Contract Not-To-Exceed $190,000.
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BACKGROUND INFORMATION:
On December 18, 2019, the City Council adopted a resolution authorizing City Manager to waive the bid process and execute Professional Services Agreement with KONE Inc., of Sacramento (“KONE”), for monthly inspection and maintenance services of elevators in City facilities, utilizing U.S. Communities Contract No. EV2516.
This service contract provides ongoing elevator services for both regularly scheduled maintenance and on-demand repair services on 11 elevators located at City Hall, Carnegie Forum, Police Facility, Lodi Station Parking Structure, City Hall Annex, and Hutchins Street Square.
On December 2, 2020, Council authorized the City Manager to execute Amendment No. 1 to this contract. Amendment No. 1 updated the fee schedule and extended the contract term through December 31, 2021.
On June 16, 2021, Council authorized Amendment No. 2, which added monthly phone monitoring services provided by KONE, facilitated the termination of more expensive AT&T monitoring services, added funds in the amount of $35,000 to the contract, and extended the contract through December 31, 2022.
On December 21, 2022, Council authorized City Manager to execute Amendment No. 3 to extend the contract to December 31, 2023 and add funds in the amount of $60,000 to facilitate elevator maintenance and anticipated repair costs through December 31, 2023.
On February 1, 2024, Amendment No. 4 was executed administratively and extended the term of the agreement to June 30, 2024.
If approved, Amendment No. 5 will add $20,000 to the contract to facilitate elevator maintenance and anticipated repair costs through the remaining contract term.
STRATEGIC VISION:
5. Infrastructure: Develop and maintain a robust infrastructure to support a World class city.
FISCAL IMPACT:
This work is required by the State of California to legally operate City-owned elevators. It is estimated that 90 percent of the contract work will be funded by the General Fund, with the remaining costs associated with the Lodi Station Parking Structure funded by the Transit Division.
FUNDING AVAILABLE:
Funds for elevator services will be funded by Facilities Services Operating (10051000), Hutchins Street Square Operations (20071402) and Transit Operations (60054105)
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Charles E. Swimley
Public Works Director
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Melissa Munoz
Accounting Manager
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Andrew C. Keys
Interim City Manager