AGENDA TITLE:
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Adopt a Resolution Authorizing Acting City Manager to Execute 3-Year Agreement with Environmental Systems Research Institute, Inc., of Redlands, for Geographic Information System Software ($180,900) (PW)
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MEETING DATE:
October 15, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Acting City Manager to execute a 3-year agreement with Environmental Systems Research Institute, Inc., of Redlands, for geographic information system software, in the amount of $180,900.
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BACKGROUND INFORMATION:
The City has been using Geographic Information System (GIS) software by Environmental Systems Research Institute, Inc. (ESRI) since 2010. Staff relies on the various ESRI software applications to perform mapping services that support both public and internal City uses. Information typically used by the public includes bus route and garbage pickup information, utility schematics, and information related to land use and zoning. Internally, staff utilizes the mapping software to perform more complex functions that support the City’s internal mapping and asset maintenance and management needs.
The City’s GIS software is currently under a three-year Small Government Term Enterprise License Agreement, which is set to expire on December 20, 2025. The license affords the City legal authority to use various ESRI software programs to support the City’s geographic information system (GIS) needs. A list of the various software programs is reflected in Exhibit A. The license also provides the technical support, an annual subscription to ESRI Developer Network, Tier 1 Help Desk Support, virtual campus training, and a five percent discount on all individual commercially available instructor-led training classes.
The agreement, if approved, has a term of three years, payable at $60,300 per year. The Electric, Water, and Wastewater utilities, the largest users of the ESRI products, will share this cost.
Staff recommends authorizing the Acting City Manager to execute a 3-year agreement with Environmental Systems Research Institute, Inc., of Redlands, for geographic information system software, in the amount of $180,900.
STRATEGIC VISION:
1A. Downtown: Community and Economic Development.
FISCAL IMPACT:
The City will continue to realize savings in staffing and software licensing costs over the term of the contract.
FUNDING AVAILABLE:
Funding has been Included in Fiscal Year 2025/26 budget as follows:
Electric Utility Fund (50061500) - $20,100
Water Fund (56052001) - $20,100
Wastewater Fund (53053001) - $20,100