AGENDA TITLE:
title
Adopt a Resolution Authorizing City Manager to Execute 2-Year Professional Services Agreement with SCA of CA, LLC for Street Sweeping Services ($78,000) (PW)
end
MEETING DATE:
July 17, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing City Manager to execute a 2-year Professional Service Agreement to SCA of CA, LLC for street sweeping services in the amount of $78,000.
body
BACKGROUND INFORMATION:
Street sweeping is a regular maintenance activity performed by the City’s Streets and Drainage Division. The City optimized efficiency by adjusting sweeping frequency based on the volume of debris and solids recovered. Through this process, the City has found it to be most effective and cost efficient to use one sweeper truck and operator to sweep most every street once a month, or as needed. This schedule has been maintained since May 2012. This adjustment in 2012 was made to accommodate the transition from 2 sweepers down to one in response to reduced staffing levels as a result of the Great Recession.
In addition to the aesthetics of clean streets, sweeping is identified as one of the best management practices (“BMP”) for implementing a successful stormwater management program. The State-mandated Small Municipal Separate Storm Sewer Systems (Order No. 2003-0005-DWQ) also known as the Phase II NPDES General Permit requires the City to develop and implement a Storm Water Management Program that includes pollution prevention and good housekeeping. Street sweeping plays an essential role in ensuring permit compliance.
Over the last several years the City has seen significant growth in new development. Staff has been able to marginally absorb sweeping the newly constructed developments utilizing regularly scheduled overtime. As more street miles are constructed, the current sweeping frequency cannot be sustained with the existing staff levels and service expectations.
In May 2024, Staff issued a request for proposals to supplement in-house street sweeping. The bid for service included the rate per curb mile at 50 curb miles, once per month. Staff received one proposal in which SCA of CA, LLC was the bidder. The sweeping cost provided by the City averages around $40 per curb mile on an annual basis. The proposed contract sweeping cost is $65 per curb mile, however, the service is limited to 50 curb miles and augments the sweeping needs until there is enough sweeping demand to justify adding staff to accommodate a second sweeper.
SCA of CA, LLC established a reputation for providing high quality street sweeping services. Currently, SCA of CA, LLC is under contract with a number of agencies in Northern California including the City of Napa, City of Fairfield and City of Palo Alto.
Staff recommends authorizing City Manager to execute a Professional Services Agreement with SCA of CA, LLC for street sweeping services in the amount of $78,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
These services will not impact the general fund. If these services are not obtained, service levels will be reduced City wide through frequency reductions or other prioritization.
FUNDING AVAILABLE:
Street Cleaning Operating Fund (30156003.72499)
FY 24/25 $19,500
FY 25/26 $19,500
Storm Drain Operating Fund (53053005.72499)
FY 24/25 $19,500
FY 25/26 $19,500
_______________________________________
Charles E. Swimley
Public Works Director
_______________________________________
Scott R. Carney
City Manager