AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2025-27 Sidewalk and Miscellaneous Concrete Repair Program; Adopt a Resolution Authorizing City Manager or Designee to Award the Contract to Lowest Responsive Bidder In The Amount Not-To-Exceed $335,000; Authorize City Manager to Execute Change Orders In The Amount Not-To-Exceed $40,000 (PW)
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MEETING DATE:
April 16, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Approve specifications and authorize advertisement for bids for 2025-27 Sidewalk and Miscellaneous Concrete Repair Program; adopt a resolution authorizing City Manager or designee to award the contract to lowest responsive bidder in the amount not-to-exceed $335,000; Authorize City Manager to execute change orders in the amount not-to-exceed $40,000.
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BACKGROUND INFORMATION:
This project will provide the City with unit prices for removing and/or constructing curb, gutter, sidewalk, and curb ramps in various locations throughout the City. This contract is to repair damaged concrete sidewalk, construct curb ramps, remove potential tripping hazards, and repair miscellaneous concrete as needed during Fiscal Years 2025/26 and 2026/27. The initial contract term is two years and includes two optional, one-year extensions, for a total of four years, if all extensions are executed. Staff will recommend a future amendment if an extension is requested.
The specifications are on file in the Public Works Department. The planned bid opening date is April 30, 2025. The project estimate for the first year is $225,000 and $150,000 for the second year.
Staff recommends approving specifications and authorize advertisement for bids for 2025-27 Sidewalk and Miscellaneous Concrete Repair Program; adopt a resolution authorizing City Manager or designee to award the contract to lowest responsive bidder in the amount not-to-exceed $335,000; Authorize City Manager to execute change orders in the amount not-to-exceed $40,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
This contract is a key component in the Streets and Drainage Division’s ability to perform necessary maintenance. It also minimizes the risk of liability associated with damaged and/or non-compliant concrete. This project does not impact the General Fund.
FUNDING AVAILABLE:
Fiscal Year 2025/26 Budget
TDA Bike Ped (33199000.77020) $125,000
Measure K (30399000.77020) $100,000
$225,000
Remaining funds will be budgeted in Fiscal Year 2026/27.
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Charles E. Swimley
Public Works Director
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Christina Jaromay
Acting City Manager