AGENDA TITLE:
title
Adopt a Resolution Authorizing City Manager to Execute Agreements with the Following Entities: A) Haggerty Construction, Inc. dba Haggerty, of Stockton, for Construction ($12,636,753), and Authorize City Manager to Execute Change Orders ($950,000); B) Bickford Ventures Inc., dba Division 1 Construction Management Services of Lodi, for Construction Management Services ($227,126), and Appropriate Funds ($8,713,351) for the Construction of the City of Lodi Animal Shelter Project (PW)
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MEETING DATE:
July 3, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution Authorizing City Manager to Execute Agreements with the Following Entities and Appropriating Funds ($8,713,351) for the Construction of the City of Lodi Animal Shelter Project:
A) Haggerty Construction, Inc. dba Haggerty, of Stockton (“Haggerty”), for Construction ($12,636,753), and Authorize City Manager to Execute Change Orders ($950,000)
B) Bickford Ventures Inc., doing business as Division 1 Construction Management Services of Lodi (“Division 1”), for Construction Management Services ($227,126)
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BACKGROUND INFORMATION:
The City’s current animal services facility served the community since 1958. The facility was expanded in 1983 but is significantly undersized and outdated due to substantial growth in the city.
In addition to being undersized, the current facility does not meet requirements for comprehensive animal care. The proposed facility will be sized to serve the community for the next 30-50 years and will include modern amenities that enable staff to provide a standard of care that is consistent with government regulations and best practices.
On May 18, 2022, Council adopted a resolution designating a portion of Pixley Park on Auto Center Drive as the future animal services facility site and authorized the City Manager to execute a professional services agreement with LDA Partners, Inc., for design and construction document services. The design is now complete and a building permit was issued in preparation for construction.
The 14,000 square foot facility will accommodate up to 20 employees / volunteers and includes modern animal shelter amenities such as animal adoption areas, animal housing areas, a multi-use room, staff office areas and accommodations to establish a future veterinarian clinic within the facility.
Plans and specifications for this project were approved on January 17, 2024. The City received nine bids for the project on May 9, 2024:
Above/(Below)
Bidder Location Bid Estimate
Engineer’s Estimate $11,600,000
Haggerty Construction Stockton $12,636,753 ($758,365)
DG Granada, Inc. Shingle Springs $12,889,000 ($1,289,000)
DL Falk Construction, Inc. Hayward $12,897,000 ($1,297,000)
Diede Construction, Inc. Woodbridge $13,338,000 ($1,738,000)
CNW Construction, Inc. Rescue $13,440,000 ($1,840,000)
Creekside Commercial Builders, Inc McClellan $13,449,000 ($1,849,000)
CWS Construction Group, Inc. Novato, CA $14,535,000 ($2,935,000)
Midstate Construction Petaluma $14,565,000 ($2,965,000)
F&H Construction Lodi $14,918,000 ($3,318,000)
B. Construction Testing and Inspection Services
Staff issued requests for proposals to two local construction management firms and recommends Division 1, to perform construction testing and inspection services for the Lodi Animal Shelter construction. Division 1 will provide inspectors who will work under the direction and supervision of City staff to provide quality control inspection and documentation of the daily work activities to ensure compliance with contract requirements. The total contract amount will be based on time and materials expended with a not-to-exceed limit of $227,226.
|
Budget Item |
Amount |
|
Construction Contract |
$12,636,753 |
|
Construction Management Services (Division 1) |
$227,126 |
|
Design Services (LDA Partners) |
$992,000 |
|
City supplied / Owner installed equipment |
$50,000 |
|
City supplied / Contractor installed equipment |
$20,000 |
|
EUD electric service installation |
$100,000 |
|
Project Management (City Staff) |
$20,000 |
|
City Provided Office Systems Furniture |
$40,000 |
|
Subtotal Construction Project |
$14,085,879 |
|
Project Contingency |
$927,472 |
|
Total Construction Project |
$15,013,351 |
|
Bond Proceeds |
$15,013,351 |
The total project cost is estimated not-to-exceed the bond proceeds of $15,013,351 and includes design and permitting, construction and construction management contracts; ancillary services and equipment as described above. The total cost also includes Public Works Engineering staff costs, and funding for contingencies.
Staff recommends that Council adopt a resolution authorizing the City Manager to execute agreements with Haggerty for construction activities in an amount not-to-exceed $12,636,753; with Division 1 for construction management services in an amount not-to-exceed $227,126, authorize the City Manager to execute change orders not-to-exceed $950,000, and to appropriate $8,713,351 in funding for the construction of the Lodi Animal Shelter Project. Funding is available from proceeds associated with refinancing the City’s 2012 Lease revenue Bonds per Council Resolution 2022-61, and General Fund Capital fund balance.
STRATEGIC VISION:
7H. Public Safety: Address strategic safety problem areas in the community.
FISCAL IMPACT:
The City’s operations and maintenance budget for the current Animal Services Facility is approximately $650,000. Constructing a new, larger facility will result in additional facility maintenance costs that are currently unknown but not expected to be significant. Operating costs may increase but are not expected to exceed the FY 2024-25 proposed Animal Services budget.
FUNDING AVAILABLE:
Funding is available from proceeds associated with refinancing the City’s 2012 Lease revenue Bonds per Council Resolution 2022-61, and General Fund Capital fund balance.
GFCP-22004 $6,300,000
Additional Requested Appropriation: $8,713,351
Total: $15,013,351
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Charles E. Swimley
Public Works Director
_______________________________________
Melissa Munoz
Accounting Manager
_______________________________________
Scott R. Carney
City Manager