AGENDA TITLE:
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Approve Plans and Specifications and Authorize Advertisement for Bids for Compressed Natural Gas (CNG) Fueling Station Improvements (Less Compressor); Adopt a Resolution Authorizing Acting City Manager or Designee to Award the Contract to Lowest Responsive Bidder and Execute Change Orders ($700,000) (PW)
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MEETING DATE:
October 1, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Approve plans and specifications and authorize advertisement for bids for Compressed Natural Gas (CNG) Fueling Station Improvements (Less Compressor); adopt a resolution authorizing the Acting City Manager or designee to award the contract to lowest responsive bidder and execute change orders in a total amount not-to-exceed $700,000.
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BACKGROUND INFORMATION:
The City owns and operates 12 transit buses and 3 heavy duty vehicles that run on CNG. The City constructed a CNG fueling station at the Municipal Service Center (MSC) in 2001/02 so that City vehicles did not need to fuel at a third-party fueling station. A second compressor was added in 2006/07 to provide redundancy and reliability to the system. Since that time, the original compressor has completely shut down, and the second compressor has grown increasingly unreliable.
Earlier this year, the CNG line that serves the fuel island from the CNG station suffered a major leak, rendering the CNG portion of the fuel island inoperable. The City’s CNG maintenance contractor was able to modify the system to safely provide 2 “slow fuel” dispensers close to the CNG station, however that is only a short-term option as it takes an extremely long time to fuel the busses which has impacted operations.
This project will remove and replace the existing non-operable compressor, dispensers, storage vessels, hoses, controller, and other related components necessary for a fully functioning CNG fueling station and prepare the system to accept a new compressor procured concurrently by the City through a separate council action. This sequence will reduce the impact of the compressor’s long lead time allowing the project to be completed 2 to 3 months sooner than if the contractor included the compressor in their bid.
The City plans to utilize a new public fueling station (owned by Chevron) while the City’s CNG station is under construction, as well as having that as a backup for the future.
The plans and specifications are on file in the Public Works Department. The planned bid opening date is November 19, 2025.
Staff recommends approving the plans and specifications and authorize advertisement for bids for Compressed Natural Gas (CNG) Fueling Station Improvements (Less Compressor); adopt a resolution authorizing the Acting City Manager or designee to award the contract to lowest responsive bidder and execute change orders in a total amount not-to-exceed $700,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
The new CNG improvements will reduce maintenance and costs while increasing reliability.
FUNDING AVAILABLE:
Transit Capital PWTR-25002 (60199000.77020) - $700,000.