AGENDA TITLE:
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Accept Improvements Under Contract for Salas Park Sports Lighting Improvements (Phase 2) (PW)
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MEETING DATE:
March 18, 2026
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Accept Improvements Under Contract for Salas Park Sports Lighting Improvements (Phase 2).
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BACKGROUND INFORMATION:
Salas Park is Lodi’s primary sports facility for youth baseball, softball, soccer and football. The initial phase of work (Phase 1) was accepted by City Council on March 16, 2016 and included the replacement of 8 wood light poles with 8 steel poles along with MUSCO lighting fixtures and components. Phase 2 improvements included relocation of two of the eight steel poles set in 2016 for better illumination, installation of thirteen (13) new 70' high galvanized steel poles with LED light fixtures, all wiring and integration with the existing Musco Control-Link® Control & Monitoring System and existing switchboard panel, and other incidental and related work.
On January 15, 2025, Council approved plans and specifications and authorized the City Manager to award the contract to the lowest responsive bidder (NTE $290,000); pre-purchase the sports lighting components from Musco Corporation (NTE $960,000); execute change orders (NTE $107,000); and appropriate funds ($257,628).
On April 2, 2025, bids were opened with the lowest bid submitted by SCC Electric, Inc. The lowest bid exceeded the pre-authorized award amount by $7,500, so staff needed to take it back to council for the award.
On May 7, 2025 Council awarded the contract to SCC Electric, Inc. of Novato, California in the amount of $297,500, authorized the City Manager to execute change orders (NTE $132,500) and appropriated additional funds ($32,420).
SCC Electric, Inc. started construction early September of 2025 with locating existing utilities, demolition of existing wood light poles, and installation of new electrical infrastructure. On October 13, 2025, the City-furnished Musco sports lighting package was delivered to the jobs site. Following delivery, the contractor began installing the new light pole bases and LED light heads. Unfortunately, due to Musco’s later than anticipated delivery date and working within a storm drain basin, multiple rain events caused the landscaping and subgrade to become too saturated to support construction equipment. During these periods of unfavorable weather conditions, work was temporarily paused. Once site conditions allowed work to resume, substantial project completion was achieved early February 2026.
All work was completed in conformance with the specifications approved by City Council. The original contract was $297,500, with the final contract amount being $334,789, including four change orders that totaled $37,289, as detailed below. Project photos are attached as Exhibit A.
Change Order No. 1 ($12,720) included additional work and material required to account for design plan revisions by the lighting manufacture, which included an increase in rebar sizing and cage fabrication.
Change Order No. 2 ($15,956) included additional work to locate existing electrical boxes that were buried beneath grade. This change order also included trenching for electrical conduits that went beyond the 800 linear foot identified in the project specifications.
Change Order No. 3 ($3,831) included a credit to the City for mounting the new Musco Control Lighting Panel to the existing switchgear panel. This change order also included equipment and labor to replace existing electrical switchgear components that were damaged by vandalism.
Change Order No. 4 ($4,782) included miscellaneous additional work due to unforeseen conditions, installation of (5) additional new LED heads to existing steel poles, and adjustments to bid item quantities utilized during the project at the city’s request.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder’s office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30-day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT:
The newly installed sports lighting system will decrease maintenance and operations costs in the park’s sports lighting system.
FUNDING AVAILABLE:
This project was funded through Parks Capital - PKCP-24003.