AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2025-27 Block Wall Repair Program and Adopt a Resolution Authorizing City Manager or Designee to Award Contract to Lowest Responsive Bidder and Execute Change Orders for a Combined Amount Not-To-Exceed $50,000 (PW)
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MEETING DATE:
April 16, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Approve specifications and authorize advertisement for bids for 2025-27 Block Wall Repair Program and adopt a resolution authorizing City Manager or designee to award contract to lowest responsive bidder and execute change orders for a combined amount not-to-exceed $50,000.
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BACKGROUND INFORMATION:
City block walls are occasionally destroyed around town by vehicle accidents or intentional vandalism. In 2014, Staff implemented the Fence Repair Program in lieu of hiring a contractor on a case-by-case basis to avoid time delays and minimize City liability. This project will allow the City to retain a contractor on an “as-needed” basis to quickly respond to any necessary block wall repairs during Fiscal Years 2025/26 and 2026/27. The initial term of the Contract is two years and includes the option to extend if mutually agreeable to the City and the Contractor.
The specifications are on file in the Public Works Department. The planned bid opening date is May 14, 2025. The project estimate is $50,000. Staff intends to utilize the City’s Uniform Public Construction Cost Accounting Act portion of the adopted purchasing policy (for projects estimated between $50,000 and $200,000). Staff will provide a breakdown of the bids received at the time the project is accepted.
Staff recommends approving specifications and authorizing advertisement for bids for 2025-27 Block Wall Repair Program and adopting a resolution authorizing City Manager or designee to award contract to lowest responsive bidder and execute change orders for a combined amount not-to-exceed $50,000.
STRATEGIC VISION:
5C. Infrastructure: Address deferred maintenance.
FISCAL IMPACT:
The project will have a minimal impact on total maintenance cost but will reduce the City’s liability associated with the damaged walls by reducing repair response times. This project does not impact the General Fund.
FUNDING AVAILABLE:
Fiscal Year 2025/26 Budget
Streets (PWST-0007) $25,000
Remaining funds will be budgeted in Fiscal Year 2026/27
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Charles E. Swimley
Public Works Director
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Christina Jaromay
Acting City Manager