AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2024-2026 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1 (PW)
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MEETING DATE:
March 6, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Approve Specifications and Authorize Advertisement for Bids for 2024-2026 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1.
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BACKGROUND INFORMATION:
This project provides for the continued maintenance of landscaped areas in the public right-of-way, public buildings, parking lots, White Slough Water Pollution Control Facility, various assessment Zones, and 5 Parks. There are almost 400 sites totaling approximately 70 acres in area.
In general, all locations include quarterly shrub pruning. The groups will be awarded together as one contract.
Group A - Turf, Shrub and/or Tree Areas: Biweekly (Weekly, April through September)
Group B - Shrub and/or Tree Areas: Once per Month
Group C - Sidewalk and Tree Wells Areas: Once per Month
Group D - Sidewalk/Concrete Only (weed control and debris cleanup): Once per Month
Group E - Assessment District Areas: Weekly
Group F - Downtown School Street Areas: Biweekly
Group G - Park Areas: Biweekly (Weekly, Late February through November)
Group H - Shrub and/or Tree Areas: Twice per Month
The two-year contract consists of eight separate maintenance types with varying ranges of service frequencies, as listed above during Fiscal Years 2024/25 and 2025/26. Provisions in the specifications include two, one-year extensions, for a total of four years, if all extensions are executed.
The specifications are on file in the Public Works Department. The planned bid opening date is March 27, 2024. The project estimate is $500,000 annually.
Staff recommends approving specifications and authorizing advertisement for bids for 2024-2026 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1.
STRATEGIC VISION:
5. Infrastructure: Develop and maintain a robust infrastructure to support a World class city.
FISCAL IMPACT:
Staff anticipates an increase in bid prices associated with State minimum wage increases.
FUNDING AVAILABLE:
Funding for this project comes from a combination of the Fiscal Year 2024/25 and 2025/26 Operating Budgets and the Assessment Districts as follows:
Public Safety - Fire Administration 10040001.72499
General Government - PW Facility Services 10050001.72499
Streets - PW Tree Maintenance 30156004.72499
Electric Utility - Substation Maintenance 50064200.72499
Wastewater - Plant Maintenance 53053003.72499
Wastewater - Sanitation System Maintenance 53053004.72499
Water - Production 53052003.72499
Library - Library Administration 12090000.72499
Parks 20072202.72463
Assessment Districts 80198200.72499
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Charles E. Swimley
Public Works Director
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Andrew C. Keys
Interim City Manager