AGENDA TITLE:
titleend
Adopt a Resolution Authorizing Interim City Manager to Execute 3-Year Professional Services Agreement with Websoft Developers, Inc., of Davis, for Public Works Asset Management Software ($233,697) (PW)
MEETING DATE:
May 20, 2026
PREPARED BY:
Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing Interim City Manager to execute a 3-year Professional Services Agreement with Websoft Developers, Inc. of Davis for asset management software in the amount of $233,697.
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BACKGROUND INFORMATION:
The Public Works’ Municipal Utilities Services has used a Computer Maintenance Management System (CMMS) since 2016. CMMS programs are used to schedule reoccurring preventative maintenance, respond to customers through work orders, manage labor, and track costs. In 2023, the department went through a competitive selection process and Council awarded a three-year contract to Websoft Developers (Websoft) for its MobileMMS (CMMS) program.
MobileMMS is currently utilized by multiple divisions including Water, Wastewater, Streets and Facilities. In addition to the standard CMMS functions listed above, MobileMMS is used by staff for utility mapping (integrated with ArcGIS), Underground Service Alerts positive response, managing Cross-connection Control Program and conducting commercial and industrial wastewater inspections. Over the past three years, staff has become highly proficient and reliant on the MobileMMS program as Websoft’s performance and quality of service has remained consistent.
The new contract will include $19,000 in implementation costs for the White Slough Wastewater Treatment Facility and Surface Water Treatment Facility. Both facilities use a different preventative maintenance program, and, for continuity purposes, staff would like to replace the current CMMS with MobileMMS. In addition to the one-time implementation fee, the subscription costs would be paid annually over the three-year term with a 7.5% uplift in years 2 and 3.
The City’s Purchasing Policy allows computer software services to be awarded on the basis of professional qualifications and experience, quality of service, past performance and negotiated prices (Purchasing System 3.20.075).
Staff recommends authorizing Interim City Manager to execute a Professional Services Agreement with Websoft Developers Inc., of Davis, in the amount of $233,697.
FISCAL IMPACT:
The cost of the asset management program is budgeted in Water and Wastewater Operations Funds. Based on the current fee structure there is no cost to the general fund.
FUNDING AVAILABLE: Water Operations (56052001.72313)
FY 26/27 $42,810
FY 27/28 $35,725
FY 28/29 $38,314
Wastewater Operations (53053001.72313)
FY 26/27 $42,810
FY 27/28 $35,725
FY 28/29 $38,313
TOTAL: $233,697