AGENDA TITLE:
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Adopt a Resolution Authorizing the Interim City Manager to Execute Amendment No. 2 to Increase the Contract Amount for the Professional Services Agreements with 4Leaf, Inc. and BPR Consulting Group, LLC for Building Codes Plans Examining, Building Codes Inspection, Fire Codes Plans Examining, Fire Codes Inspection, and Code Enforcement Services by $395,000, for a Total Amount Not to Exceed $2,462,000, Authorizing the Interim City Manager to Approve Change Orders Related to the Services Provided in an Amount Not to Exceed $395,000, and Authorizing an Appropriation of $278,000 From Community Development Fund Balance (CD)end
MEETING DATE:
December 17, 2025
PREPARED BY:
Derek Poe, Chief Building Official
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Interim City Manager to execute Amendment No. 2 to increase the contract amount for the Professional Services Agreements with 4Leaf, Inc. and BPR Consulting Group, LLC for Building Codes Plans Examining, Building Codes Inspection, Fire Codes Plans Examining, Fire Codes Inspection, and Code Enforcement Services by $395,000, for a total amount not to exceed $2,462,000, authorizing the Interim City Manager to approve change orders related to the services provided in an amount not to exceed $395,000, and authorizing an appropriation of $278,000 from the Community Development fund balance.
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BACKGROUND INFORMATION:
The Community Development Department (CDD) relies on contractors such as 4Leaf, Inc. and BPR Consulting Group, LLC for Building Codes Plans Examining, Building Codes Inspection, Fire Codes Plans Examining, Fire Codes Inspection, and Code Enforcement Services. Due to the longer than anticipated time to fill the vacant Chief Building Official and Building Inspector II positions, compiled with the unexpected amount of large-revenue plan examinations required to be performed by outside contractors, CDD will exceed the budgeted amount for the 2025-26 Fiscal Year.
While the Chief Building Official and Building Inspector II vacancies have been filled, the need for contracted services remains, but at a reduced scope. To ensure adequate contract amounts are available for the remainder of the contract through June 2026, an amendment to increase the contracted amount by $395,000, for new total amount not to exceed $2,462,000, is required. In order to meet this newly obligated contracted amount, CDD is requesting an appropriation of $278,000 from Community Development fund balance.
STRATEGIC VISION:
3A. Fiscal Health: Promote City's transparency & fiscal fluency.
FISCAL IMPACT:
An Appropriation of $278,000 from the Community Development fund balance to Community Development Building Division
FUNDING AVAILABLE:
Community Development Building - Account 27081000.72450 Increase