AGENDA TITLE:
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Approve Specifications and Authorize Advertisement for Bids for 2025-2027 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1; Adopt a Resolution Authorizing City Manager to Award Contract to Lowest Responsive Bidder ($1,500,000), and Execute Change Orders ($100,000) (PW)
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MEETING DATE:
March 19, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Approve specifications and authorize advertisement for bids for 2025-2027 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1; adopt a resolution authorizing the City Manager to award Contract to lowest responsive bidder in an amount not-to-exceed $1,500,000, and execute change orders in an amount not-to-exceed $100,000.
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BACKGROUND INFORMATION:
Consistent with Lodi Municipal Code 3.20.100, City Council must review and approve the specifications and plans for the purchase of contractual services when the estimated value is greater than the City Manager’s delegated authority. This project provides for the continued maintenance of landscaped areas in the public right-of-way, public buildings, parking lots, White Slough Water Pollution Control Facility, various assessment Zones, and 5 Parks. There are almost 400 sites totaling approximately 72 acres in area.
In general, all locations include quarterly shrub pruning. The groups will be awarded together as one contract.
Group A - Turf, Shrub and/or Tree Areas: Biweekly (Weekly, April through September)
Group B - Shrub and/or Tree Areas: Once per Month
Group C - Sidewalk and Tree Wells Areas: Once per Month
Group D - Sidewalk/Concrete Only (weed control and debris cleanup): Once per Month
Group E - Assessment District Areas: Weekly
Group F - Downtown School Street Areas: Biweekly
Group G - Park Areas: Biweekly (Weekly, Late February through November)
Group H - Shrub and/or Tree Areas: Twice per Month
The two-year contract consists of eight separate maintenance types with varying ranges of service frequencies as listed above during Fiscal Years 2025-26 and 2026-27. Provisions in the specifications include two, one-year extensions, for a total of four years, if all extensions are executed. Staff will request Council approval for contract amendments that exercise extensions.
The specifications are on file in the Public Works Department. The planned bid opening date is April 16, 2024. The project estimate is $750,000 annually.
Staff recommends approving specifications and authorize advertisement for bids for 2025-2027 Landscape Maintenance of Miscellaneous Areas and Lodi Consolidated Landscape District No. 2003-1; adopt a resolution authorizing the City Manager to award Contract to lowest responsive bidder in an amount not-to-exceed $1,500,000, and execute change orders in an amount not-to-exceed $100,000.
STRATEGIC VISION:
5. Infrastructure: Develop and maintain a robust infrastructure to support a World class city.
FISCAL IMPACT:
Staff anticipates an increase in bid prices associated with State minimum wage increases.
FUNDING AVAILABLE:
Funding for this project comes from a combination of the Fiscal Year 2024/25 and 2025/26 Operating Budgets and the Assessment Districts as follows:
Public Safety - Fire Administration 10040001.72499
General Government - PW Facility Services 10051000.72499
Streets - PW Tree Maintenance 30156004.72499
Electric Utility - Substation Maintenance 50060001.72499
Wastewater - Plant Maintenance 53053003.72499
Wastewater - Sanitation System Maintenance 53053004.72499
Water - Production 56052003.72499
Library - Library Administration 12090000.72499
Parks 20072202.72463
Assessment Districts 80198200.72499
Transit 60054105.72499
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Charles E. Swimley
Public Works Director
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Scott R. Carney
City Manager