AGENDA TITLE:
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Accept Improvements Under Contract for 2024 Downtown Concrete Cleaning (PW)
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MEETING DATE:
November 6, 2024
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Accept improvements under contract for 2024 Downtown Concrete Cleaning.
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BACKGROUND INFORMATION:
In 1998, the City’s Central City Revitalization Improvement Project installed yellow colored concrete on School Street, from Lodi Avenue to Locust Street. As part of the maintenance, the colored concrete should be cleaned periodically. In 2019, Council requested that we start cleaning it annually.
This project removed debris and pressure washed the yellow concrete bands, and spot cleaned the paver areas along School Street, between Lodi Avenue and Locust Street. The project also included the large concrete star burst feature located in Elm Street between School Street and Sacramento Street. See the before and after pictures on attached Exhibit A. The work was done at night in order to minimize business interruptions.
On February 7, 2024, the Council approved specifications for this project and authorized the City Manager to award contract to the lowest bidder not-to-exceed $30,000, execute change orders not-to-exceed $3,000, and appropriate funds of $3,000. At the bid opening held on May 15, 2024, the City received the following three bids:
Above/(Below)
Bidder Location Bid Engineer’s Estimate
Engineer’s Estimate $33,000.00
EcoSanitation, LLC Sacramento $19,869.00 ($13,131)
Sure Clean, Inc Cool $24,720.000 ($8,280)
City Wide Property Services, Inc Rancho Cordova $26,960.000 ($6,040)
The contract was executed on July 29, 2024 with EcoSanitation, LLC, of Sacramento, in the amount of $19,869.00. Work commenced on August 25, 2024 and was completed on September 4, 2024 in substantial conformance with the specifications approved by City Council for the final contract price of $19,869.00. The project was completed within the allowable days of the contract.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of Completion with the County Recorder’s office. The notice serves to notify vendors and subcontractors that the project is complete and begins their 30-day period to file a stop notice requiring the City to withhold payments from the prime contractor in the event of a payment dispute.
STRATEGIC VISION:
1C. Downtown: Preserve historic character.
FISCAL IMPACT:
Maintaining clean, walkable streets in the downtown area is necessary to promote business and tourism. This project does not impact the General Fund.
FUNDING AVAILABLE:
This project was funded by the Street Fund.
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Charles E. Swimley
Public Works Director
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Scott R. Carney
City Manager