AGENDA TITLE:
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Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Five-Year Agreement for Land Management Permit Software and Software Maintenance Services with Superion, LLC, Extending the Agreement for One Successive Year in an Amount Not to Exceed $56,000, for a Total Amount Not to Exceed $640,000 Over the Term of the Agreement (CD)
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MEETING DATE:
June 5, 2023
PREPARED BY:
Dennis Canright, Chief Building Official
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute Amendment No. 2 to the five-year agreement for land management permit software and software maintenance services with Superion, LLC, extending the agreement for one successive year in an amount not to exceed $56,000, for a total amount not to exceed $640,000 over the term of the agreement.
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BACKGROUND INFORMATION:
In July of 2018, the City Council approved the execution of a five-year agreement with Superion, LLC, to provide land management permit software and software maintenance services. The five-year term expired at the end of July 2023. The original agreement with Superion states that the agreement will automatically renew for additional successive one (1) year terms unless earlier terminated.
In July of 2023, the City Council approved the execution of Amendment No. 1 to renew the agreement for one successive year term. The Community Development Department, along with Public Works, Electric Utility, and Fire, utilize the permitting software provided by Superion, LLC, and wish to renew the agreement for another one successive year in an amount not to exceed $56,000 as outlined in Attachment A of Amendment No. 2 of the agreement.
STRATEGIC VISION:
3A. Fiscal Health: Promote City's transparency & fiscal fluency.
FISCAL IMPACT:
Annual maintenance funding will be budgeted out of four departmental budgets that will be utilizing the system. Amounts have been included in FY24-25 budgets.
FUNDING AVAILABLE:
Community Development Department:
• Building Division (27081000.72313)
• Community Improvement Division (10088000.72369)
Public Works Department (10050500.72313)
Electric Utility Department (50061500.72369)
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John Della Monica
Community Development Director
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Melissa Munoz
Accounting Manager
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Andrew C. Keys
Interim City Manager