AGENDA TITLE:
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Adopt Resolution Authorizing City Manager to Execute Three-Year Professional Services Agreement for SCADA Software Support with Survalent Technology Inc. of Buffalo, NY ($83,024)
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MEETING DATE:
November 20, 2024
PREPARED BY:
Hasan Shahriar, Engineering & Operations Manager
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RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute a Three-Year Professional Services Agreement for SCADA Software Support with Survalent Technology Inc. of Buffalo, NY in an amount not-to-exceed $83,024.
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BACKGROUND INFORMATION:
On February 6, 2008, the City Council adopted Resolution 2008-11, approving the replacement and upgrade to the Lodi Electric Utility (LEU) Supervisory Control and Data Acquisition (SCADA) system with Survalent Technology Inc. (Survalent) to remotely control and monitor LEU’s distribution system equipment.
This selection and implementation of a new SCADA system with Survalent was completed as part of a competitively bid procurement process whereby Survalent was selected as the lowest responsible bidder following receipt of three bid proposals.
Since 2008, software support and upgrades for LEU’s SCADA system have been provided solely by Survalent. The current three-year agreement expires December 15, 2024. The newly proposed agreement will provide the needed ongoing support, including any necessary software upgrades, for LEU’s SCADA system, as well as provide training tools to assist staff with more effective use of the system in day-to-day operations, including emergency response.
Lodi Municipal Code, Section 3.20.070 allows the City Council to dispense with bidding procedures if it is in the best interest of the City to do so. It would be costly and infeasible to request bids for a new SCADA software system that is already working effectively for the utility. SCADA software is unique in its scripting languages, architectures and data handling methods. Introducing new software systems can affect system architecture which can impact system reliability or operation. In addition, a significant amount of time and resources have already been dedicated to the training of LEU staff on the current Survalent SCADA system. For these reasons, staff recommends the City Council determine it is in the best interest of the City to dispense with competitive bidding requirements and authorize the City Manager to execute the three-year Professional Services Agreement with Survalent Technology Inc.
STRATEGIC VISION:
5A. Infrastructure: Invest in innovative infrastructure with a high Return of Investment.
FISCAL IMPACT:
Not-to-exceed $83,024 over three years, through December 15, 2027.
FUNDING AVAILABLE:
Included in FY 2024/25 Account No. 50061000.72499. Future year appropriations will be included as part of the annual budget planning process.
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Jeff Berkheimer
Electric Utility Director
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Scott R. Carney
City Manager