AGENDA TITLE:
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Adopt a Resolution Awarding Contract for the Carnegie Forum Boiler Replacement to Mesa Energy Systems, Inc., of West Sacramento ($94,363), Authorizing City Manager to Execute Change Orders ($15,000) and Appropriate Funds from Facilities Office Remodel Project in the Amount of $10,000 and Fire Station 4 Stucco Project in the Amount of $36,183 ($46,183) (PW)
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MEETING DATE:
August 5, 2026
PREPARED BY:
Sean Nathan, Interim Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution awarding a contract for the Carnegie Forum Boiler Replacement to Mesa Energy Systems, Inc., of West Sacramento ($94,363), authorizing the City Manager to execute Change Orders in an amount not to exceed $15,000 and appropriating funds from the Facilities Office Remodel Project in the amount of $10,000 and Fire Station 4 Stucco Project in the amount of $36,183 for a total new appropriation amount of $46,183.
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BACKGROUND INFORMATION:
In recent years, various components of the boiler (heating) system at Carnegie Forum have required increasingly frequent maintenance and replacement. The system was installed in 1988 and has exceeded its expected useful life. Due to its age, and the difficulty in locating replacement parts, staff recommends the purchase and installation of a new boiler. The new boiler will be more reliable and reduce costs through its more efficient design.
This project includes removing and disposing of the existing boiler and auxiliary components, installing a new, high-efficiency natural gas-fueled boiler and expansion tank, and performing various plumbing, mechanical and electrical modifications to accommodate the installations.
The City bid the project utilizing the informal bidding procedures, a tabulation of the bids received and the Engineer’s estimate is below:
Above/(Below)
Bidder Location Base Bid Engineers Estimate
Engineer’s Estimate $60,000
*Champion Industrial Contractors, Inc. Modesto $83,497 $23,497
Mesa Energy Systems, Inc. West Sacramento $94,363 $34,363
* Indicates non-responsive bid (no receipt of addendum attached)
Staff recommends awarding the contract to the lowest responsive bidder, Mesa Energy Systems, Inc., of West Sacramento, in the amount of $94,363. Staff also recommends authorizing the City Manager to execute change orders in an aggregate amount not to exceed $15,000.
An additional appropriation of $46,183 is required to fully fund this General Fund Capital project. Staff recommends transferring and appropriating $10,000 from the completed Facilities Office Remodel Project and $36,183 from the Fire Station 4 Stucco Project. This action will fully deplete the remaining balance in the Facilities Office Remodel Project fund and leave $73,817 available for the Fire Station 4 Stucco Project.
FISCAL IMPACT:
The project will reduce annual maintenance costs associated with system failures.
FUNDING AVAILABLE:
Previously Appropriated:
GFCP-26001.Contracts (43199000.77020) $ 63,180
Requesting Appropriation:
