AGENDA TITLE:
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Adopt a Resolution Authorizing the Interim City Manager to Execute 1) Professional Services Agreements with Kimley-Horn and Associates, Inc., a Professional Consulting Firm, for Environmental Review Services in an amount not to exceed $145,000, and with GHD Inc., a Professional Consulting Firm, for Traffic Analysis Services in an amount not to exceed $95,000, and 2) a Reimbursement Agreement with Maverik, Inc., a Utah corporation qualified to do business in California, for the Proposed Maverik Fueling Station Project (CD)
MEETING DATE:
January 3, 2024
PREPARED BY:
Cynthia Marsh, City Planner
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Interim City Manager to execute 1) Professional Services Agreements for environmental review services with Kimley-Horn and Associates, Inc., a professional consulting firm, and with GHD Inc., a professional consulting firm, for Traffic Analysis Services, and 2) a Reimbursement Agreement with Maverik, Inc., a Utah corporation qualified to do business in California, for environmental review services by Kimley-Horn and Associates, Inc. in an amount not to exceed $145,000, and Traffic Analysis Services by GHD Inc. in an amount not to exceed $95,000, for the proposed Maverik Fueling Station project located at 4872 East Kettleman Lane.
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BACKGROUND INFORMATION:
Maverik, Inc., the Applicant, is seeking Annexation, Pre-zone, Site Plan and Architectural Review, and a Conditional Use Permit for development of a fueling station located at 4872 E. Kettleman Lane. In order to provide a thorough, complete, and professional review, the City intends to supplement its existing staff with qualified adjunct staff secured via professional services agreements with Kimley-Horn and Associates, Inc. and GHD Inc.
The land use entitlements for this project will require the preparation of an environmental document that is consistent with the California Environmental Quality Act. The Applicant is required to pay for the preparation of environmental review and for Staff’s time working on the review. GHD Inc. and Kimley-Horn and Associates, Inc. were recently selected as the most appropriate firms to assist in completion of the environmental review and traffic analysis of the project.
Before GHD Inc. and Kimley-Horn and Associates, Inc. are provided with a notice to proceed, the City will enter into a Reimbursement Agreement with Maverik Stores, Inc., the project applicant, for the cost of the environmental review and traffic analysis. This agreement ensures that all project costs are born by the applicant.
In addition to funding the environmental review and traffic analysis, the applicant must also fund the direct City costs associated with the review of the Maverik project, estimated to be $10,991.61. The total amount of the reimbursement agreement with Maverik, Inc. is estimated to be $250,991.61.
Staff recommends that the City Council authorize the Interim City Manager to execute Professional Services Agreements with Kimley-Horn and Associates, Inc. and GHD Inc. and a Reimbursement Agreement with Maverik, Inc. for environmental review services and traffic analysis for the proposed Maverik Project.
STRATEGIC VISION:
5D. Infrastructure: Ensure capacity for future growth.
FISCAL IMPACT:
Not applicable.
FUNDING AVAILABLE:
The reimbursement agreement with Maverik, Inc. will bare all costs associated with the environmental review process for the proposed project.
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John Della Monica
Community Development Director
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Andrew C. Keys
Interim City Manager