AGENDA TITLE:
title
Adopt a Resolution Authorizing City Manager to Execute Amendment No. 9 to Professional Services Agreement with ABM Industry Groups LLC of San Francisco, for Janitorial Services ($75,000) (PW)
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MEETING DATE:
May 21, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute Amendment No. 9 to Professional Services Agreement with ABM Industry Groups LLC of San Francisco, for Janitorial Services in an amount not-to-exceed $75,000.
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BACKGROUND INFORMATION:
On June 5, 2019, Council awarded the contract for Citywide Janitorial Services to ABM Industry Groups, LLC., of San Francisco, in the amount of $424,094. The original term of the contract was for two years, with the option to extend by mutual agreement. Article IV of the Contract also included provisions to increase the fees due to governmental factors beyond the contractor’s control, including but not limited to, increases in the California minimum wage.
Amendment No. 1 was executed on March 1, 2021 and adjusted the fees in accordance with the minimum wage increase, extended the term one additional year (through June 30, 2022), and added funds in the amount of $250,000 to cover the additional year of service, bringing the total Contract amount to $674,094.
Amendment No. 2 was executed on February 3, 2022, which added $75,000 to the contract to cover the enhanced COVID-19 cleaning services and a monthly increase for the January 1, 2022 minimum wage increase.
Amendment No. 3 was executed on May 17, 2022 and extended the term one additional year (through June 30, 2023) and added funds in the amount of $300,000 to cover the extended term. This amendment brought the total contract amount to $1,049,094.
Amendment No. 4 was executed on February 23, 2023 to increase the monthly service costs due to the minimum wage increase that became effective January 1, 2023.
Amendment No. 5 was executed on June 14, 2023 and extended the contract term through June 30, 2024, adjusted the fee schedule for the January 1, 2024 minimum wage increase, and added funds in the amount of $275,000 to cover the extended term, bringing the total Contract amount to $1,324,094.
Amendment No. 6 was executed on October 25, 2023 and amended the Contract Service Fee Schedule to include janitorial services at the Lodi Station Parking Structure Guard Shack.
Amendment No. 7 was executed on May 6, 2024 and extended the term for one additional year to June 30, 2025 and added funds in the amount of $150,000 to cover the extended term, bringing the total contract amount to $1,474,094.
Amendment No. 8 was executed on January 16, 2025 to increase the monthly service costs due to the minimum wage increase that became effective January 1, 2025.
If approved, Amendment No. 9 will increase the contract funds by an amount not to exceed $75,000, for a total not-to-exceed amount of $1,549,094. The additional funds will be utilized to pay for the increased service costs associated with Amendment No. 8, and is necessary to pay for our monthly janitorial services until the current contract expires on June 30, 2025. A new contractor has already been awarded the 2025-2027 contract, beginning services on July 1, 2025.
STRATEGIC VISION:
8. Public Well-Being.
FISCAL IMPACT:
The costs are included in the adopted Fiscal Year 2024/25 operating accounts.
FUNDING AVAILABLE:
Funding for janitorial services are already included in the following operating accounts for Fiscal Year 2024/25:
Public Works Facilities Services (10051000)
Hutchins Street Square (20071402)
Library (12090000)
Parks & Recreation (20072001/20073001)
Water (56052001) Wastewater (53053001)
White Slough Water Pollution Control Facility (53053003)
Surface Water Treatment Plant (56052005)
Transit (60054105)
Fleet Services (65055000)
Electric Utility (50060001)