AGENDA TITLE:
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Receive and File a Verbal Report on the Finance Divisions Observations (CM)
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MEETING DATE:
April 1, 2025
PREPARED BY:
Bobby Magee, Interim Assistant City Manager
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RECOMMENDED ACTION:
Receive and File a Verbal Report on the Update of the Finance Divisions Observations.
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BACKGROUND INFORMATION:
In December 2024, the City Manager directed staff to study the operational aspects of the three Finance divisions: Accounting, Budget, and Revenue Services. Initial observations included over 50 items recommended by staff as functional areas, processes, and current workload efforts that could be improved upon. On February 11, 2025, staff presented many of the observations based on the highest priority determined through a risk assessment. During this meeting, the City Council requested staff return with an update on the activities.
Each of the priority items was assessed by attaching a risk factor associated with taking no further action. Once the risk factor was applied, a priority list of projects was developed and documented for future action. Staff has already taken corrective action on several of the identified tasks, with many more currently in progress. Some of the items continue to be multiple months or years in arrears.
Staff has developed a verbal presentation to discuss the various activities addressing several of the higher-priority items, and continued recovery plans for items currently in arrears.
STRATEGIC VISION:
3A. Fiscal Health: Promote City's transparency & fiscal fluency.
FISCAL IMPACT:
There is no fiscal impact to receiving and filing the verbal report.
FUNDING AVAILABLE:
Not applicable.
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Scott R. Carney
City Manager