AGENDA TITLE:
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Adopt a Resolution Authorizing Acting City Manager to Execute Amendment No. 5 to Professional Services Agreement with ICR Refrigeration, Inc., of Lodi, for On-Call Heating, Ventilation, and Air Conditioning Services ($100,000) (PW)
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MEETING DATE:
October 1, 2025
PREPARED BY:
Public Works Director
recommendation
RECOMMENDED ACTION:
Adopt a resolution authorizing the Acting City Manager to execute Amendment No. 5 to Professional Services Agreement with ICR Refrigeration, Inc., of Lodi, for on-call heating, ventilation, and air conditioning services, in the amount of $100,000.
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BACKGROUND INFORMATION:
The Public Works Facilities Division has a contract for maintenance and replacement of the heating, ventilation, and air conditioning (HVAC) systems citywide on an as-needed basis. The background of the current contract is described below.
On May 19, 2021, Council authorized the City Manager to execute the Professional Services Agreement with ICR Refrigeration, Inc. in the amount of $500,000. This was based on needing approximately $250,000 per year for citywide maintenance. The original agreement included a two-year term with options for three (3) one-year extensions.
On April 19, 2023, Council authorized Amendment No. 1, which extended the term through June 30, 2024 and increased funding by $250,000 for a total not-to-exceed contract amount of $750,000. This increased amount coincided with the extension for Fiscal Year 2023/24.
On December 26, 2023, the City Manager executed Amendment No. 2, which increased funding by $320,000, for a total not-to-exceed contract amount of $1,070,000. This amount was added primarily to cover the cost of replacing Police Department AC Unit #3 ($270,000) that after 20+ years of service, had reached its useful life. ICR was the lowest bidder for AC Unit #3's replacement, so that work was added to this contract in order to expedite the unit's replacement.
On July 30, 2024, the City Man...
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